Administrative Support Specialist

Florida; Bay Pines (FL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Excellent retirement package

Health insurance

Paid vacation and sick leave

Nine paid holidays and personal day

Tuition waiver

Job summary

VA Regional Office - Bureau of Claims Services in Florida seeks a detail-oriented administrative professional to support the bureau’s operations. You will perform data entry, word processing, and reporting tasks, while ensuring client privacy and accurate documentation.

The role requires strong MS Office skills, effective communication, and the ability to coordinate with Veterans Affairs staff. It offers the security of a state government career with comprehensive benefits and a structured

Qualifications

• Must provide excellent customer service and possess excellent interpersonal skills
• Education and employment history must be verifiable
• Credentials must be provided to receive preference with your application

Responsibilities

• Use standard office software for word processing, data entry, and data retrieval from department databases.
• Prepare reports for review and maintain statistical data for monthly, quarterly, and annual reports.
• Create presentations using graphs and charts from department data.
• Greet and screen visitors and log them into the department system.
• Respond to phone inquiries and route to appropriate VA personnel or offices.
• Process mail, complete forms, and prepare documents.
• Maintain privacy of client information and comply with privacy regulations.
• Order and track office supplies and maintain inventory.
• Attend meetings, trainings, and assist other Bureau staff as needed.

Skills

Customer service

Interpersonal skills

Proofreading

Microsoft Word

Excel

Outlook

Web-based applications

English fluency

Education

Associates’ degree or E-4 rank substitution

Two years secretarial or clerical experience

One year counseling or veterans’ affairs experience

Tools

Microsoft Word

PowerPoint

Office 365

Job description

VA Regional Office - Bureau of Claims Services in Florida seeks a detail-oriented administrative professional to support the bureau’s operations. You will perform data entry, word processing, and reporting tasks, while ensuring client privacy and accurate documentation.

The role requires strong MS Office skills, effective communication, and the ability to coordinate with Veterans Affairs staff. It offers the security of a state government career with comprehensive benefits and a structured