Administrative Support Specialist

LHH; Baltimore (MD); In loco; USD 44.000 - 51.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Commuter benefits

401K plan

Employee assistance program

Paid leave

Descrizione del lavoro

LHH is partnering with a financial services organization in Baltimore, MD to place an Executive Support Specialist who will work onsite five days a week, supporting senior leaders with calendar management, travel coordination, and confidential administrative duties.

The role is a December 2026 through September 2027 contract, offering $32–$37 per hour based on experience. The ideal candidate is highly organized, proactive, and able to perform well in a fast-paced environment.

Competenze

• 3+ years of executive-level administrative support experience, preferably supporting senior leadership.
• Strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills.
• Strong calendar management, scheduling, travel coordination, and organizational experience.
• Ability to balance multiple competing priorities and handle confidential information with discretion.

Mansioni

• Provide direct administrative support to senior-level leaders, including complex calendar and priority management.
• Serve as a key point of contact for internal teams, clients, and external business partners.
• Coordinate meetings, schedules, conference logistics, and other day-to-day administrative needs.
• Arrange domestic and/or business travel and manage detailed itineraries.
• Prepare and submit expense reports and related documentation.
• Manage email correspondence, phone calls, and follow-up items on behalf of leadership.
• Coordinate all aspects of meetings, including scheduling, materials, technology, catering, and other logistics.
• Handle sensitive and confidential information with professionalism and discretion.
• Build strong working relationships across departments and with external contacts.
• Assist with special projects, team initiatives, and administrative process improvements.
• Anticipate leadership needs and proactively address issues before they arise.

Conoscenze

Executive support

Calendar management

Travel coordination

Communication skills

Microsoft Office

Strumenti

Microsoft Office

Descrizione del lavoro

LHH is partnering with a financial services organization in the Baltimore, MD area seeking an Executive Support Specialist to provide high-level administrative support to senior leadership. This individual will serve as a key partner to leadership, helping manage demanding schedules, coordinate priorities, and ensure day-to-day operations run smoothly.

This is a contract position beginning in December 2026 and running through September 2027. The role requires five days per week onsite in Baltimore, MD, with compensation ranging from $32–$37 per hour based on experience.

The ideal candidate is highly organized, proactive, polished, and comfortable working in a fast-paced environment. This position requires someone who can anticipate needs, handle confidential information with discretion, manage competing priorities, and remain calm and solutions-focused when priorities shift.

Key Responsibilities

• Provide direct administrative support to senior-level leaders, including complex calendar and priority management.
• Serve as a key point of contact for internal teams, clients, and external business partners.
• Coordinate meetings, schedules, conference logistics, and other day-to-day administrative needs.
• Arrange domestic and/or business travel and manage detailed itineraries.
• Prepare and submit expense reports and related documentation.
• Manage email correspondence, phone calls, and follow-up items on behalf of leadership.
• Coordinate all aspects of meetings, including scheduling, materials, technology, catering, and other logistics.
• Handle sensitive and confidential information with professionalism and discretion.
• Build strong working relationships across departments and with external contacts.
• Assist with special projects, team initiatives, and administrative process improvements.
• Anticipate leadership needs and proactively address issues before they arise.

Qualifications

• 3+ years of executive-level administrative support experience, preferably supporting senior leadership.
• Strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills.
• Strong calendar management, scheduling, travel coordination, and organizational experience.
• Ability to balance multiple competing priorities and adjust quickly when needs change.
• Demonstrated discretion and sound judgment when handling confidential information.
• Strong attention to detail and follow-through.
• Professional, resourceful, and comfortable interacting with senior-level stakeholders.
• Ability to work independently while recognizing when collaboration or escalation is needed.
• Must be able to work onsite in Baltimore, MD five days per week.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

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