Assistant Admin

PepsiCo Deutschland GmbH; Aurora (IL); On-site; USD 40,000 - 63,000; Full time

Benefits offered by this job

Medical benefits

Dental coverage

Vision coverage

Disability insurance

Retirement plan

Employee Assistance Program

Job summary

PepsiCo is seeking a highly organized Administrative Assistant to support the sales team and drivers in a fast-paced environment. You will balance deposits, reconcile daily paperwork, and ensure accurate data across multiple software systems.

The ideal candidate demonstrates multitasking ability, attention to detail, and strong communication to coordinate with drivers, coin room personnel, and management. Competitive benefits and salary are provided.

Qualifications

• Proven track record of managing multiple and competing priorities.
• Meticulous attention to detail to ensure accuracy of data.
• Ability to anticipate needs and issues and act accordingly with good judgment.
• Ability to manage workload in a fast-paced and high-intensity work environment.
• Flex schedule to meet work demands (e.g., early mornings, after hours).
• Proficient in Microsoft Office suite (Outlook, Word, Excel); strong Excel skills preferred.
• Advanced PowerPoint skills and the ability to create high-quality presentations with visuals.
• Strong communication, interpersonal, time management, and problem-solving skills.
• Ability to work independently with little or no supervision.

Responsibilities

• Master all positions within the sales support department and be flexible to complete daily assignments as needed.
• Provide a welcoming environment for guests and team members.
• Maintain diligent communication between driver and coin room processor to ensure accurate reconciliation of daily end-of-day paperwork.
• Listen to customer needs and provide basic troubleshooting related to reconciliation issues.
• Communicate issues to the appropriate people regarding driver errors, deposits, or deliveries.
• Balance deposits in the coin room or daily totals with attention to detail.
• Solve complex deposit or delivery issues using logical methods.
• Work in a fast-paced setting across several software systems with accuracy.
• Audit pre-register reports for accuracy.
• Execute end-of-night settlement in the appropriate software solution flawlessly.
• Update daily control sheet, research out-of-balance issues, and inform accounting/sales managers timely.
• Maintain daily paperwork for imaging/retention and input data for customer orders and service dispatch.
• Provide exceptional backup support to the receptionist and collaborate on company initiatives.

Skills

Multitasking

Detail-oriented

Anticipation

Fast-paced environment

Schedule flexibility

Microsoft Office

PowerPoint presentations

Communication skills

Independent work

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Overview

PepsiCo products are enjoyed by consumers more than one billion times a day in more than 200 countries and territories around the world. PepsiCo generated more than $67 billion in net revenue in 2019, driven by a complementary food and beverage portfolio that includes Frito-Lay, Gatorade, Pepsi-Cola, Quaker and Tropicana. PepsiCo's product portfolio includes a wide range of enjoyable foods and beverages, including 22 brands that generate more than $1 billion each in estimated annual retail sales.

Guiding PepsiCo is our vision to be the Global Leader in Convenient Foods and Beverages by Winning with Purpose. "Winning with Purpose" reflects our ambition to win sustainably in the marketplace and embed purpose into all aspects of the business. For more information, visit www.pepsico.com.

PepsiCo continues to be at the forefront as the category’s share leader and growth driver. We’re excited to see what we can accomplish with your skills, ideas, and perspectives. Are you in?

Responsibilities

We are seeking a highly skilled and talented Administrative Assistant.

• Mastering all positions within the sales support department and being flexible to complete daily assignments based on department needs


• Providing a welcoming environment for guests and team members


• Maintaining diligent communication between the driver and the coin room processor to ensure accurate review and reconciliation of daily driver end of day paperwork


• Actively listening to customer needs and providing basic, relevant, troubleshooting assistance related to reconciliation issues (in person or on the phone)


• Continuously communicating to appropriate persons related to driver errors, deposit issues or delivery issues


• Accurately balancing deposits in the coin room or to the daily work totals with diligent attention to detail


• Continually practicing high levels of logic and appropriate methods to solve complex deposit errors or delivery issues


• Maintaining the ability to work in a fast-paced environment with frequent interruptions, within several different software systems, while maintaining attention to detail


• Performing a comprehensive audit of pre-register reports for accuracy


• Flawlessly executing end of night settlement in the appropriate software solution


• Vigilantly updating the daily control sheet, researching out of balance issues, and communicating settlement issues to accounting/sales managers in a timely manner


• Continually maintaining daily paperwork for imagining/retention


• Efficiently, precisely & timely inputting data into the appropriate software solutions related to customer orders and service dispatch to meet and exceed all customer needs and expectations in a timely manner


• Providing exceptional backup support to the receptionist


• Possessing a positive entrepreneurial attitude, collaborating successfully with others when necessary, and maintaining a willingness to contribute to projects that support our company initiatives in a team-oriented environment


• Contributing to the team’s overall success by maintaining high levels of energy, urgency, and engagement while working individually with minimal supervision

Compensation and Benefits:

• The expected compensation range for this position is between $39,500 - $63,100.


• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.


• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.


• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

• Proven track record of managing multiple and competing priorities.


• Meticulous attention to detail to ensure accuracy of data


• Ability to anticipate needs and issues and act accordingly in addition to exhibiting good judgment.


• Ability to manage workload in a fast-paced and high-intensity work environment.


• Must be able to flex schedule to meet work demands (ex. early mornings, after hours).


• Must be proficient in Microsoft Office suite (Outlook, Word, Excel). Strong excel skills preferred


• Must have advanced PowerPoint skills and be able to independently create high-quality presentations that include charts, graphs, other visuals, etc.


• Must have strong communication, interpersonal, time management, and problem-solving skills.


• Ability to work independently with little or no supervision

EEO Statement

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law EEO is the Law Supplement documents. View PepsiCo EEO Policy.

Please view our Pay Transparency Statement