Administrative Support Receptionist

Magnus Management Group LLC; Washington (District of Columbia); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Training & development

Vision insurance

Job summary

Magnus Management Group LLC is seeking a full-time support assistant to manage communication, scheduling, and office support tasks. The ideal candidate will have at least 1–3 years of relevant experience and proficiency in Microsoft Office tools.

Responsibilities include handling incoming mail, scheduling appointments, and providing general office assistance. This is a W-2 position based in Arlington, VA, and offers a 5-year contract.

Qualifications

• 1–3 years of experience in a professional office environment as a support assistant or receptionist.
• High School diploma required, higher education preferred.
• Proficient in Microsoft Outlook, Teams, Word, PowerPoint, and Excel.

Responsibilities

• Manage phone calls, emails, and mail; serve as point of contact.
• Maintain the receptionist area and greet guests.
• Collect, sort, and distribute incoming mail, and maintain records.
• Schedule meetings and appointments; support high-level guests.
• Create and distribute reports and correspondence.
• Ensure upkeep and setup of conference and training rooms.

Skills

Communication skills

Microsoft Office Suite

Mail handling

Scheduling

Office support

Task management

Education

High School diploma

Job description

Employer: Magnus Management Group

Department: US Department of Agriculture (USDA)

Clearance: Secret

Location: Arlington, VA.

Telecommute: On-site

Position Type: Full time, W-2 employee of Magnus Management Group (40 hrs. a week)

Contract length: 5 years

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance

Minimum Qualifications

1–3 years of experience in a professional office environment as a support assistant or receptionist, or equivalent position

High School diploma required, higher education preferred

Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel.

Communication & Front‑Desk Support

• Experience handling phone calls, emails, and mail, serving as the point of contact for internal and external communication
• Ability to manage the receptionist area
• Effective written and verbal communication skills for interacting with various individuals

Mail & Records Handling

• Experience collecting, sorting, and distributing incoming mail
• Ability to maintain records of receipt, mailing dates, and other required information
• Ability to ensure appropriate mailing and/or shipping of packages, letters, etc.

Scheduling & Guest Support

• Experience managing calendars, scheduling meetings, appointments, and greeting high‑level guests

Document & Office Support

• Experience creating and distributing correspondence, reports, and other documents
• Experience providing general office support like various administrative tasks, data entry, filing, and customer service

Facilities & Conference Room Support

• Experience with upkeep and setting up of all conference and training rooms

Technical & IT Proficiency

Proficiency in office software and equipment

Task & Problem Management

Ability to manage multiple tasks and prioritize effectively

Physical Requirements

Physical ability to move large number of files and/or file boxes