Office Manager ( Advanced)

Tatitlek Management Services, Inc. (TMSI); Huntsville (AL); On-site; USD 45,000 - 55,000; Full time

Job summary

Tatitlek Management Services, Inc. (TMSI) in Huntsville, Alabama is seeking an experienced Office Manager (Advanced) capable of providing comprehensive administrative support at the mid-executive level. The role includes directing teams, overseeing correspondence, and managing schedules.

Candidates must have a relevant degree and several years of relevant experience, coupled with proficiency in Microsoft Office and government processes. Some travel may be required, and U.S. Citizenship is mandatory.

Qualifications

• 4 years' experience in an administrative/business field.
• Expert in preparing executive level correspondence.
• Proficient in government task management systems.

Responsibilities

• Provide general administrative support.
• Support travel arrangements and correspondence.
• Assist in training junior administrative assistants.

Skills

Administrative Support

Communication Skills

Microsoft Office Expertise

Records Management

Travel Processes

Education

BA/BS in Administrative/Business field

AA with 6 years experience

HS Diploma/Equivalent with 10 years experience

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Overview

Summary: Office Manager (Advanced) will be capable of executing and leading tasks associated with mid‑executive level (SES/Flag Officer, O-6 military, GS-15/NH-IV civilian), and/or general administrative support in all aspects of administration. Capable of working independently or leading teams to solve problems and having experience with DoD support. Capable of providing daily supervision and direction to support teams.

Essential Duties and Responsibilities

• General Administrative Support
• Access Control
• Travel Support
• Correspondence Support
• Correspondence Management Support
• Meeting Support
• Meeting Attendance
• Support in Communicating Policy and Guidance
• Monitor Training and Education
• Support the In-Processing of Functional Matrix Staff
• Command Suite Receptionist
• Other duties as assigned

Experience, Education, and Licensure

• BA/BS and 4 years’ experience in administrative/business field
• Acceptable substitute: AA and 6 years’ experience or HS Diploma/Equivalent and 10 years’ experience
• 3 years’ experience executing and leading tasks associated with mid‑executive level or general administrative support
• Expert in preparing, reviewing, and coordinating executive level correspondence
• Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures
• Expert in training and advising junior administrative assistants on all matters pertaining to administrative support provided to the Agency
• Expert in government records and database management processes and procedures
• Expert in government travel processes and systems
• Expert in developing and maintaining administrative schedules including electronic schedules and calendars
• Expert in government correspondence handling procedures
• Proficient working with government task management systems
• Proficient in researching, reviewing, and preparing meeting support materials (e.g., briefings, papers, read‑ahead)
• Proficient working with government time‑management procedures and systems
• Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint
• Excellent communication skills to include phone, office etiquette, and written skills

Reasonable Accommodations

Reasonable accommodation may be made to enable individuals with disabilities to perform the following essential functions.

Supervisor Responsibility

None.

Work Environment

• All work is performed on‑site in accordance with DOD/MDA Policies, Directives, and Processes
• Work is performed indoors with some potential risks to safety and health hazards related to electronics

Physical Requirements

• May require lifting up to 25 pounds
• Requires visual acuity to use a keyboard and monitor

Travel

Some travel may be required.

Work Authorization/Security Clearance

DoD Secret or higher security clearance, or the ability to obtain and maintain a Secret clearance. U.S. Citizenship is required.

Additional Qualifying Factors

Must have the ability to obtain and maintain a security clearance. In addition, a satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States are required.

EEO Statement

As an equal‑opportunity employer, the Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, are not tolerated. We encourage success based on individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected Veteran’s status, or employment.

Salary

$50k+.