Administrative Support Professional (PL)

Canvas II, LLC.; Eglin Air Force Base (FL); On-site; USD 70,000 - 95,000; Full time

Job summary

Canvas II, LLC. is seeking an advanced administrative support specialist to assist executive-level managers. You will coordinate meetings, manage schedules, and produce high-quality reports while maintaining compliance with security protocols.

Proficiency in MS Office, Adobe, and document management tools is required. You will track deadlines, support long-range forecasting, and collaborate with engineering and logistics teams on test programs. A U.S.

Qualifications

• Bachelor’s degree and 3–10 years of relevant experience; OR 6 years of relevant experience (in lieu of a degree); OR Associate’s degree plus 4 years of relevant experience.
• U.S. Citizen with the ability to obtain and maintain a Secret Security Clearance.

Responsibilities

• Coordinate and facilitate meetings and official visits, ensuring logistics handled professionally.
• Track suspenses and deadlines, proactively following up to ensure timely completion.
• Review, proofread, and produce reports, spreadsheets, documents, and presentations.
• Maintain electronic files and records, including official file plans, compliant with standards.
• Provide comprehensive administrative support: word processing, scheduling, and office management.
• Support scheduling activities, long-range forecasts, and daily mission schedules.
• Coordinate with technical, engineering, and logistics teams on test and evaluation programs.

Skills

Microsoft Office

Excel

PowerPoint

Adobe

Document management

Scheduling

Office administration

Report proofreading

Education

Bachelor’s degree

Associate’s degree

Tools

MS Project Server

Power BI

Job description

Perform advanced administrative support for office or executive-level managers. Coordinate and facilitate meetings and official visits, ensuring all logistics and documentation are handled professionally. Track internal suspenses and deadlines, proactively following up to ensure timely completion of tasks. Review, proofread, correct, and produce high-quality reports, spreadsheets, documents, and presentations—including evaluations, awards, and decorations. Maintain electronic files and records, as well as the official file plan, ensuring compliance with organizational standards. Provide comprehensive administrative support, including word processing, scheduling, and office management functions. Perform routine clerical and administrative duties such as organizing files, preparing documents, scheduling appointments, and supporting other staff members. Demonstrate proficiency in Microsoft Office (including advanced Excel functions and PowerPoint), Adobe, and advanced document management tools. Support scheduling activities, long-range forecasts, daily mission schedules, and high-priority mission monitoring. Prepare and submit monthly status reports and briefing materials as required. Ensure compliance with security protocols and facility clearance standards. Uphold workplace safety, participate in safety inspections, and respond promptly to mishaps or unsafe conditions. Coordinate with technical, engineering, and logistics teams to support ongoing test and evaluation programs.

Additional Job Description

Adhere to Air Force, OSHA, and local safety requirements, including the development and maintenance of Safety and Health Plans. Participate in government inspections and implement corrective actions as required. Support special requirements such as vehicle licensing, government-furnished materials, foreign participation, and CMMC Level 1 compliance. Track and report on safety metrics, including TCIR, DART, and OSHA Form 300A. Assist with administrative tasks related to facility-space optimization, asset management, community planning, and programming. Provide support for presentations, communications, and portfolio tools including MS Project Server and Power BI. Maintain flexibility to work extended hours during surge events and adapt to evolving program needs.

Clearance and Education Requirements

U.S. Citizen Security Clearance: Must possess or be able to obtain and maintain a Secret Clearance. Education & Experience: Bachelor’s degree and 3–10 years of relevant experience; OR 6 years of relevant experience (in lieu of a degree); OR Associate’s degree plus 4 years of relevant experience.

Canvas was founded by Jami Peyton in 2007 to deliver real-world engineering and technology solutions that strengthen national defense. Since then, we’ve been guided by technical excellence, operational insight, and a shared commitment to the warfighter. Teamwork drives everything we do, enabling close collaboration across programs, customers, and colleagues to solve complex challenges. Our work supports key national security priorities like missile defense, test and evaluation, digital transformation, and warfighter readiness. As an award‑winning company built on integrity, agility, and innovation, Canvas continues to grow and deliver mission‑critical solutions that support the future of national defense.