Administrative Support Professional (PL)

Canvas, Inc.; Florida; On-site; USD 55,000 - 85,000; Full time

Job summary

Canvas, Inc. is seeking an Administrative Support Professional to provide high-level administrative assistance for office and executive managers at Eglin AFB, FL.

You will manage scheduling, documents, and communications while maintaining security-compliant processes. The ideal candidate will have a Bachelor’s degree with 3–10 years of relevant experience (or an Associate’s degree with 4+ years, or 6 years of experience in lieu) and be able to obtain/maintain a Secret clearance; proficiency in

Qualifications

• Bachelor’s degree and 3–10 years of relevant experience, or
• Associate’s degree with 4+ years of relevant experience, or
• 6 years of relevant experience in lieu of a degree.

Responsibilities

• Provide advanced administrative support for office or executive-level managers.
• Coordinate and facilitate meetings and official visits, handling logistics and documentation.
• Track suspenses and deadlines; proactively follow up to ensure timely completion.
• Review, proofread, correct, and produce reports, spreadsheets, documents, and presentations.
• Maintain electronic files and records; ensure compliance with standards.
• Support scheduling, long-range forecasts, daily mission schedules, and high-priority monitoring.
• Ensure compliance with security protocols and facility clearance standards.
• Coordinate with technical, engineering, and logistics teams for test and evaluation programs.

Skills

MS Office

Excel

PowerPoint

Adobe

Document management

Education

Bachelor’s degree

Associate’s degree

Tools

MS Project Server

Power BI

Job description

## Administrative Support Professional (PL)Apply: Eglin AFB, FL: Full time: Posted Yesterday: JR100883## * Perform advanced administrative support for office or executive-level managers.* Coordinate and facilitate meetings and official visits, ensuring all logistics and documentation are handled professionally.* Track internal suspenses and deadlines, proactively following up to ensure timely completion of tasks.* Review, proofread, correct, and produce high-quality reports, spreadsheets, documents, and presentations—including evaluations, awards, and decorations.* Maintain electronic files and records, as well as the official file plan, ensuring compliance with organizational standards.* Provide comprehensive administrative support, including word processing, scheduling, and office management functions.* Perform routine clerical and administrative duties such as organizing files, preparing documents, scheduling appointments, and supporting other staff members.* Demonstrate proficiency in Microsoft Office (including advanced Excel functions and PowerPoint), Adobe, and advanced document management tools.* Support scheduling activities, long-range forecasts, daily mission schedules, and high-priority mission monitoring.* Prepare and submit monthly status reports and briefing materials as required.* Ensure compliance with security protocols and facility clearance standards.* Uphold workplace safety, participate in safety inspections, and respond promptly to mishaps or unsafe conditions.* Coordinate with technical, engineering, and logistics teams to support ongoing test and evaluation programs. ## **Additional Job Description*** Adhere to Air Force, OSHA, and local safety requirements, including the development and maintenance of Safety and Health Plans.* Participate in government inspections and implement corrective actions as required.* Support special requirements such as vehicle licensing, government-furnished materials, foreign participation, and CMMC Level 1 compliance.* Track and report on safety metrics, including TCIR, DART, and OSHA Form 300A.* Assist with administrative tasks related to facility-space optimization, asset management, community planning, and programming.* Provide support for presentations, communications, and portfolio tools including MS Project Server and Power BI.* Maintain flexibility to work extended hours during surge events and adapt to evolving program needs. ## **Clearance and Education Requirements*** **U.S. Citizen*** **Security Clearance:** Must possess or be able to obtain and maintain a Secret Clearance.* **Education & Experience:** + Bachelor’s degree and 3–10 years of relevant experience; **OR** + 6 years of relevant experience (in lieu of a degree); **OR** + Associate’s degree plus 4 years of relevant experience.