Administrative Support Assistant, Central Office

Penn State University; Pennsylvania; On-site; USD 40,608 - 58,836; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University in Pennsylvania is seeking an Administrative Support Assistant for the Central Office to serve as the first point of contact in person and by phone, manage confidential information, and coordinate unit needs across the Commonwealth.

The role requires greeting customers, screening calls, scheduling calendars, processing travel and reimbursements, maintaining files and data, and preparing reports and correspondence.

Qualifications

• High school diploma or GED required.
• 2+ years of relevant experience in an administrative role.
• Strong communication and organizational skills.
• Ability to handle confidential information with discretion.
• Experience with data entry and basic budgeting helpful.

Responsibilities

• Greet customers, provide information, and refer them as appropriate.
• Screen and process routine telephone communications, mail, and requests.
• Schedule and maintain a calendar of appointments and meetings.
• Monitor and maintain budget, process financial transactions, track expenditures.
• Coordinate travel arrangements, make reservations, and process reimbursements.
• Maintain files and databases; assemble and format data for simple reports.
• Prepare documents, meeting materials, and correspondence.
• Update and make routine changes to web pages.
• Record and distribute meeting minutes; maintain inventory and order supplies.

Skills

Customer greeting

Phone screening

Calendar management

Travel arrangements

Budget handling

Document preparation

Data entry

Education

High School Diploma or GED

Job description

## Administrative Support Assistant, Central OfficeApplylocations: Penn State University Parktime type: Full timeposted on: Posted Todayjob requisition id: REQ\_0000079721# **APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.* ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.* ## If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.### **Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.**### **POSITION SPECIFICS**The Pennsylvania State University, Residence Life, is seeking a candidate for an **Administrative Support Assistant** to serve as the first point of contact in person and via phone, maintain confidential information, and coordinate the needs of the unit across the Commonwealth.**The successful candidate will be responsible for the following:*** Greet customers, provide information, and refer them as appropriate.* Screen and process routine telephone communications, mail, and requests.* Schedule and maintain a calendar of appointments, meetings, travel itineraries, etc.* Monitor and maintain budget, process financial transactions, track expenditures* Coordinate travel arrangements, make reservations, and process reimbursements.* Maintain files and databases; assemble and format data to create simple reports.* Prepare documents, meeting materials, and correspondence.* Update and make routine changes to web pages.* Maintain confidential and sensitive information and materials.* Record and distribute meeting minutes.* Compose and edit written communication.* Maintain inventory and order or purchase office supplies. **MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS**General Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications:None### **BACKGROUND CHECKS/CLEARANCES**Employment with the University will require successful completion of background check(s) in accordance with University policies.### Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. **SALARY & BENEFITS**The salary range for this position, including all possible grades, is $40,608.00 - $58,836.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.**CAMPUS SECURITY CRIME STATISTICS**Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.**EEO IS THE LAW**Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.