Administrative Support I: Front Desk & Cash Handling

Buffalo Rock Company; Pensacola (FL); On-site; USD 21,000 - 30,000; Full time

Job summary

Buffalo Rock Company in Pensacola, FL is seeking an organized administrative support specialist to manage the front desk duties, operate the switchboard, process deposits, and coordinate mail and deliveries. Regular attendance is essential, and the role includes greeting visitors and directing them to the appropriate person.

Additional responsibilities include balancing cash boxes, ordering office supplies, and handling inbound/outbound mail and courier tasks.

Responsibilities

• Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
• Verify all route deposits. (On-Premise and Retail)
• Secure money room at all times.
• Complete and validate nightly deposit.
• Communicate any errors on deposit to manager.
• Issue and track all change funds according to procedures set forth in the security policies and procedures manual.
• Perform administrative support tasks, such as proofreading, transcribing handwritten information, or operating calculators or computers to order office supplies.
• Greet visitors entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.
• Ensure all visitors sign in and out according to policies and procedures.
• Transmit information or documents to customers, using computer, mail, or facsimile machine.
• Collect, sort, distribute, or prepare mail, messages, or courier deliveries.
• Handles On-Premise administrative duties: House invoices
• Handles On-Premise administrative duties: Item ordering
• Distribute service and product calls to ensure timely response.
• Process Inbound and Outbound Blue Bag process.
• Handle retail house sales tickets, retail manual sales tickets and process and track donation tickets.
• Responsible for balancing and maintaining cash box.
• Perform other duties as assigned.

Job description

Buffalo Rock Company in Pensacola, FL is seeking an organized administrative support specialist to manage the front desk duties, operate the switchboard, process deposits, and coordinate mail and deliveries. Regular attendance is essential, and the role includes greeting visitors and directing them to the appropriate person.

Additional responsibilities include balancing cash boxes, ordering office supplies, and handling inbound/outbound mail and courier tasks.