Billing & Accounting Specialist

earthsoft; Pensacola, Northern (FL, KY); Hybrid; USD 35,000 - 52,000; Full time

Job summary

EarthSoft is seeking an Accounting Clerk in Pensacola, Florida to support the Accounting team with daily financial transactions and fiduciary responsibilities. You will help implement best practices, ensure compliance, and assist other departments in maintaining accurate records across the company.

The role requires significant practical accounting experience, strong problem solving, and a collaborative mindset. Applicants must be authorized to work in the U.S. without visa sponsorship.

Qualifications

• Strong root cause and problem-solving skills.
• Strong accounting and bookkeeping skills.
• Collaborative mentality to foster Company success.
• Working knowledge of accounting, billing systems, SharePoint, CRM, and MS Office.
• Knowledge of payroll processing practices and requirements.
• Experience with contract services accounting and invoicing.
• Diverse work history with at least five years in accounting.

Responsibilities

• Set up projects in the accounting system for services contracts.
• Perform reporting, billing, and invoicing tasks for services contracts.
• Perform monthly reporting, billing, and invoicing tasks for renewal accounts.
• Distribute hosting expenses across hosted client accounts.
• Update client account information in the accounting system.
• File and bookkeeping support in physical and virtual repositories.
• Assist HR with compensation and benefits issues.
• Assist with staff data setup in the accounting system.
• Answer phones and process credit card payments.
• Assist with customer account reporting and collections.
• Assist staff expense report processing.
• Reconcile banking and credit card activity.
• Support Sales, Support, and clients with account inquiries.
• Update internal process documentation.
• Assist with renewal notifications and payment acknowledgments.
• File electronic documents in SharePoint folders.

Skills

Root cause analysis

Accounting basics

Collaboration

SharePoint

CRM systems

Microsoft Office

Payroll processing

Invoicing

Contract accounting

Confidentiality

5 years experience

Tools

SharePoint

CRM systems

Microsoft Excel

Accounting software

Job description

EarthSoft is seeking an Accounting Clerk in Pensacola, Florida to support the Accounting team with daily financial transactions and fiduciary responsibilities. You will help implement best practices, ensure compliance, and assist other departments in maintaining accurate records across the company.

The role requires significant practical accounting experience, strong problem solving, and a collaborative mindset. Applicants must be authorized to work in the U.S. without visa sponsorship.