Administrative Support (Commerce Committee)

State of Florida; Tallahassee (FL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

The Florida Legislature seeks an Administrative Support professional to handle a variety of office tasks in a fast-paced environment. The role includes researching and analyzing topics, preparing notices and committee materials, and supporting daily administrative functions in a legislative setting.

Minimum qualifications include a bachelor’s degree (or equivalent experience) and strong written/verbal communication.

Qualifications

• Bachelor’s degree required or equivalent experience.
• Administrative experience can substitute for education on a year-for-year basis.
• Excellent written and verbal communication skills.
• Ability to prepare reports and maintain records.

Responsibilities

• Performs administrative tasks in a fast-paced environment.
• Researches and analyzes assigned topics.
• Prepares notices, detailed committee agendas, bill analyses, and other meeting materials.
• Trains clerical staff and supports meetings and workflows.
• Maintains confidential information and records.

Skills

Attention to detail

Research techniques

Data analysis

Team collaboration

Written communication

Confidential information handling

Problem solving

Record keeping

Education

Bachelor's degree from an accredited college or university

Job description

The Florida Legislature

Florida House of Representatives

General Summary

The Administrative Support position consists of completing administrative tasks in fast-paced environment, as well as researching and analyzing assigned topics.

Financial Disclosure

Pursuant to sections 112.3144 and 112.3145, Florida Statutes, this position is required to electronically file a Form 1 – Statement of Financial Interests with the Florida Commission on Ethics within 30 days of hire.

Examples of Work Performed

• Performs special assignments, research, and report preparation.
• Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
• Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries.
• Processes a variety of correspondence, researches subject matter, and prepares replies.
• Trains clerical or other administrative personnel to ensure accurate and smooth work flow of the unit.
• Performs general office management duties.
• Assists in planning committee meetings and workshops.
• Prepares notices, detailed committee agendas, bill analyses, and other meeting materials.
• Records and finalizes meeting reports.
• Acts as official custodian of bills referred to committee.
• Drafts amendments and bills and edits committee bills, bill analyses, and other documents.
• Performs other related duties as required.

Knowledge, Skills And Abilities

• Knowledge of administrative principles and practices.
• Knowledge of research techniques.
• Ability to pay attention to detail and review work for accuracy and quality of content.
• Ability to work cooperatively as a team member and contribute to the efficient internal functioning of the unit.
• Ability to collect, analyze, and interpret data.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to deal tactfully and courteously with the demands of the public.
• Ability to handle confidential information.
• Ability to understand and apply rules, regulations, policies, and procedures.
• Ability to prepare reports, correspondence, and maintain records.
• Ability to utilize problem-solving techniques.
• Ability to train others.

Minimum Qualifications

• A bachelor’s degree from an accredited college or university.
• Administrative experience can substitute on a year-for-year basis for the required college education.

Salary

Commensurate with experience

The Legislature offers a competitive benefits package.

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at [phone].