Administrative Support AST II — Organized, Detail‑Oriented

University of Florida; Gainesville (FL); On-site; USD 23,000 - 32,000; Full time

Job summary

The University of Florida is seeking an Administrative Support AST II on the Main Campus in Gainesville, FL. The role requires a high school diploma or equivalent and four years of relevant experience, with strong organizational and communication skills to support executive-level tasks.

Responsibilities include reception, scheduling, filing, data entry, and assisting with onboarding and procurement processes. Monday–Friday 8:00 AM–5:00 PM, with a $20.00 hourly rate.

Qualifications

• High school diploma or equivalent and four years of relevant experience.
• Preferred: Ability to handle confidential personnel information.
• Strong organizational skills, ability to meet deadlines, ability to work independently and problem-solving capabilities.
• Excellent written and verbal communication skills with the ability to communicate clearly and accurately.
• Ability to work independently and cooperatively as part of a team.
• Extensive word processing, spreadsheet development, data base and computer skills are necessary.
• Windows, MS Word, MS Excel, MS Outlook, MS PowerPoint, preferred Internet Explorer, and database software experience.

Responsibilities

• Performs confidential, routine, and non-routine administrative duties; provide reception services, schedule appointments, meetings, and travel; maintain calendars; prepare and proofread correspondence and reports.
• Organize and maintain paper and electronic filing systems; initiate recurring administrative processes; coordinate projects and assist in preparing reports.
• Attend meetings to take notes, produce minutes, and follow up on assignments; maintain complex filing systems and data entry; route and track signature requests.

Skills

Strong organizational skills

Excellent written and verbal沟通

Education

High school diploma or equivalent

Tools

MS Word

MS Excel

MS Outlook

MS PowerPoint

Database software

Job description

The University of Florida is seeking an Administrative Support AST II on the Main Campus in Gainesville, FL. The role requires a high school diploma or equivalent and four years of relevant experience, with strong organizational and communication skills to support executive-level tasks.

Responsibilities include reception, scheduling, filing, data entry, and assisting with onboarding and procurement processes. Monday–Friday 8:00 AM–5:00 PM, with a $20.00 hourly rate.