Administrative Support Associate I/II – Flexible, Impactful

Auburn University; Tuskegee (AL); On-site; USD 34,000 - 47,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

4 weeks of vacation

Sick leave accrual

Paid holidays

Parental leave

Job summary

The Alabama Cooperative Extension System (ACES/AAES) at Auburn University is recruiting an Administrative Support Associate I/II for the Macon County Extension Office. The role handles administrative, financial, and clerical tasks to support program delivery and community outreach.

Responsibilities include calendar management, data handling, budget processing, and coordination with staff, students, and external partners.

Qualifications

• High school diploma or equivalent required; Level I requires 2 years clerical/administrative experience.
• Level II requires 4 years clerical/administrative experience, with at least 2 years at the preceding level or equivalent.
• Degrees may be accepted in lieu of experience; substitutes allowed for experience.

Responsibilities

• Perform a mix of administrative and clerical duties including data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, and website maintenance.
• Provide budget preparation, tracking, monitoring and auditing, payroll processing, travel/expense voucher processing and other accounting tasks.
• Advise staff, students, administrators, and clients on standard policies or procedures.
• Serve as a liaison to other departments, students, faculty, customers, and outside vendors on behalf of manager or department head.
• Prepare data, databases, or reports using computers; contribute to marketing materials like flyers or newsletters.
• Assist with budget coordination, HR administration, cash handling, and preparation of reports and presentations as needed.

Skills

Windows

Microsoft Office

Word

Excel

PowerPoint

Access

Quicken

Adobe

Publisher

Social media

Multi-tasking

Education

High school diploma or equivalent

Experience: 2 years clerical/administrative support

Experience: 4 years clerical/administrative support

Tools

None

Job description

The Alabama Cooperative Extension System (ACES/AAES) at Auburn University is recruiting an Administrative Support Associate I/II for the Macon County Extension Office. The role handles administrative, financial, and clerical tasks to support program delivery and community outreach.

Responsibilities include calendar management, data handling, budget processing, and coordination with staff, students, and external partners.