Administrative Support Associate

Auburn University; Tuskegee (AL); On-site; USD 34,000 - 47,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

4 weeks of vacation

Sick leave accrual

Paid holidays

Parental leave

Job summary

The Alabama Cooperative Extension System (ACES/AAES) at Auburn University is recruiting an Administrative Support Associate I/II for the Macon County Extension Office. The role handles administrative, financial, and clerical tasks to support program delivery and community outreach.

Responsibilities include calendar management, data handling, budget processing, and coordination with staff, students, and external partners.

Qualifications

• High school diploma or equivalent required; Level I requires 2 years clerical/administrative experience.
• Level II requires 4 years clerical/administrative experience, with at least 2 years at the preceding level or equivalent.
• Degrees may be accepted in lieu of experience; substitutes allowed for experience.

Responsibilities

• Perform a mix of administrative and clerical duties including data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, and website maintenance.
• Provide budget preparation, tracking, monitoring and auditing, payroll processing, travel/expense voucher processing and other accounting tasks.
• Advise staff, students, administrators, and clients on standard policies or procedures.
• Serve as a liaison to other departments, students, faculty, customers, and outside vendors on behalf of manager or department head.
• Prepare data, databases, or reports using computers; contribute to marketing materials like flyers or newsletters.
• Assist with budget coordination, HR administration, cash handling, and preparation of reports and presentations as needed.

Skills

Windows

Microsoft Office

Word

Excel

PowerPoint

Access

Quicken

Adobe

Publisher

Social media

Multi-tasking

Education

High school diploma or equivalent

Experience: 2 years clerical/administrative support

Experience: 4 years clerical/administrative support

Tools

None

Job description

Overview

The Alabama Cooperative Extension System (ACES/AAES) is excited to announce the recruitment for an Administrative Support Associate I/II in Macon County. This role provides essential services, advice, and assistance with administrative, financial, and clerical tasks, as well as other support for programs within the Macon County Extension Office.

Reasons you’ll love being an Administrative Support Associate at ACES – Auburn:

• Job Satisfaction! Be a part of life-changing work in your community!
• Excellent full-time benefits that start on Day 1!
• Medical, dental, and vision insurance options!
• Work/life balance!
• 4 weeks of vacation accrued each year.
• 96 hours of sick leave accrued annually.
• 7 paid holidays in addition to 2 weeks of paid leave during Christmas/New Years when the University closes.
• 6 weeks of paid parental leave for the birth or adoption of a child (available for BOTH moms & dads).
• AU tuition assistance for you and your dependents after a year of service.
• Generous state retirement plan along with other voluntary retirement plan options and benefits.
• Fun, flexible & diverse work environment. Every day is different!
• Supportive leadership & peers. The ACES team supports you and your work.

EXTENSION: The Alabama Cooperative Extension System is the outreach organization for the land grant mission of Alabama A&M University and Auburn University. Its educational programs grow from these two land grant university campuses to serve the people of Alabama. Science-based educational programs are delivered that enable people to improve their quality of life and economic well-being. Information and programs are available online or in person through all 67 County Extension Offices and at teaching sites throughout Alabama communities. For more information, please see https://www.aces.edu/.

Budgeted Salary range for this position: $34,000 - $47,000 anualy.

Responsibilities

• Performs multiple duties which are a mix of administrative and clerical in nature, which may include but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, answering phones, organizing mail, purchasing/ordering supplies, and website maintenance.
• Provides budget preparation, tracking, monitoring and auditing, payroll processing, travel/expense voucher processing and other accounting and financial tasks.
• Advises staff, students, administrators, and clients of standard policies or procedures.
• Acts as a point of contact to other departments, students, faculty, customers, and outside agencies/vendors on behalf of manager, director, or department head.
• Manipulates and prepares data and other information, databases, or reports using a computer.
• May be asked to design flyers, compile newsletters, or other marketing materials to promote Extension programming.
• May perform some administrative duties such as budget coordination, human resources administration (beyond payroll entry), collection and disbursement of cash, checks, and other negotiable items, preparation of reports, documents, and presentations, or coordination of complex projects or events.

Qualifications

Level I

• High school diploma or equivalent.
• 2 years experience in clerical and administrative support services.

Level II

• High school diploma or equivalent.
• 4 years experience in clerical and administrative support service. Experience must include at least 2 years at the preceding level or equivalent.

Substitutions Allowed For Experience

• Degrees may be accepted in lieu of experience.

Desired Qualifications

• Proficiency with computers and software programs including Windows, Microsoft Office, Word, Excel, PowerPoint, Access and other similar programs is essential.
• Experience and knowledge of Quicken, ADOBE and publisher software; experience updating websites and the utilization of social media in the workplace and skilled with multi-tasking are highly desirable.

Contract Type

Continuing

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence:We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We’re Here for You:Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama:The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.

Posted Date

10/30/2026