Administrative Support Assistant

Northwell Career Site; Town of Smithtown (NY); On-site; USD 25,000 - 33,000; Full time

Job summary

Northwell Career Site is seeking a diligent clerical professional to support daily office operations in our New York area offices. The role includes typing, greeting visitors, answering phones, scheduling meetings, and maintaining patient records with precision.

Responsibilities also cover meeting minutes, payments collection, and inventory management for office supplies, ensuring accurate filing and documentation across departments.

Qualifications

• High School Diploma or equivalent is required.
• 1-3 years of relevant experience, required.

Responsibilities

• Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, record keeping, patient record filing; Taking meeting minutes; Collecting payments; Keeping inventory and ordering supplies for the department/office.
• Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act.

Skills

Typing

Customer service

Phone etiquette

Record keeping

Microsoft Office

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Job Description

Performs diversified clerical duties related to the operational needs of the office/department.

Job Responsibility

• Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, record keeping, patient record filing; Taking meeting minutes; Collecting payments; Keeping inventory and ordering supplies for the department/office;
• Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.

Job Qualification

• High School Diploma or equivalent required.
• 1-3 years of relevant experience, required.

*Additional Salary Detail

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).