Administrative Support Assistant.

US Army Corps of Engineers; Portland (OR); On-site; USD 42,000 - 62,000; Full time

Job summary

US Army Corps of Engineers in Oregon is seeking administrative staff to perform diverse clerical and regulatory support duties, manage timekeeping with CEFMS, and coordinate onboarding and procurement processes. The role involves preparing HR requests, managing awards, and maintaining division policies while ensuring compliance with district standards.

The position is a full-time federal role requiring eligibility under multiple employment authorities, with a focus on accurate record-keeping,

Qualifications

• One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work (Business Management/Administration or related).
• Combination of education and experience may be used to qualify for the position as long as the computed percentage is at least 100%.
• You must provide transcripts for education qualifications if used.

Responsibilities

• Execute clerical and administrative support functions including property management and correspondence.
• Coordinate Division schedules to meet critical suspense dates.
• Serve as the primary Division timekeeper using an automated system (CEFMS).
• Coordinate personnel actions and onboarding, including interview panels and onboarding.
• Manage the Division awards program and drafting justifications and certificates.
• Serve as the Government Purchase Card (GPC) holder and manage inventories.
• Coordinate IT-related computer refresh cycles and train new staff.
• Advise on administrative policies and procurement fund availability to ensure compliance.

Education

Graduate-level education in Business Management/Administration or related field

Combination of education and experience

Job description

• Execute diverse clerical and administrative support functions, including property management, managing correspondence, coordinating Division schedules to meet critical suspense dates, and maintaining the emergency contact matrix.
• Facilitate regulatory program workflows by performing initial in-processing of permit applications, maintaining public notice mailing lists, managing the intake of public comments, and website postings.
• Serve as the primary Division timekeeper, utilizing (CEFMS) an automated system to input attendance data while collaborating with the budget team to verify that labor charge codes do not exceed authorized allotments.
• Coordinate personnel actions, recruitment, and onboarding, including preparing automated HR requests, arranging interview panels, managing position descriptions, and securing computer allocations for new hires.
• Manage the Division awards program by drafting performance and special act justifications, preparing certificates, tracking deadlines, and coordinating formal presentations.
• Serve as the Government Purchase Card (GPC) holder, executing cost-effective acquisitions for office supplies and services while maintaining a perpetual inventory of Division assets.
• Manage the computer refresh cycle in coordination with the IT team and provide system-use training to incoming administrative staff and supervisors.
• Advise Division and Branch Chiefs on administrative policies, regulatory personnel procedures, and procurement fund availability to ensure compliance with District standards.

Duties

• Execute diverse clerical and administrative support functions, including property management, managing correspondence, coordinating Division schedules to meet critical suspense dates, and maintaining the emergency contact matrix.
• Facilitate regulatory program workflows by performing initial in-processing of permit applications, maintaining public notice mailing lists, managing the intake of public comments, and website postings.
• Serve as the primary Division timekeeper, utilizing (CEFMS) an automated system to input attendance data while collaborating with the budget team to verify that labor charge codes do not exceed authorized allotments.
• Coordinate personnel actions, recruitment, and onboarding, including preparing automated HR requests, arranging interview panels, managing position descriptions, and securing computer allocations for new hires.
• Manage the Division awards program by drafting performance and special act justifications, preparing certificates, tracking deadlines, and coordinating formal presentations.
• Serve as the Government Purchase Card (GPC) holder, executing cost-effective acquisitions for office supplies and services while maintaining a perpetual inventory of Division assets.
• Manage the computer refresh cycle in coordination with the IT team and provide system-use training to incoming administrative staff and supervisors.
• Advise Division and Branch Chiefs on administrative policies, regulatory personnel procedures, and procurement fund availability to ensure compliance with District standards.

Requirements

Conditions of employment

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.

Qualifications

Who May Apply:

Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See

• 30 Percent or More Disabled Veterans
• Current Department of Army Civilian Employees
• Current Department of Defense (DOD) Civilian Employee (non-Army)
• Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
• Executive Order (E.O.) 12721
• Interagency Career Transition Assistance Plan
• Land Management Workforce Flexibility Act
• Military Spouses, under Executive Order (E.O.) 13473
• Non-Department of Defense (DoD) Transfer
• Office of Personnel Management (OPM) Interchange Agreement Eligible
• People with Disabilities, Schedule A
• Postal Service/Peace Corps and Other Unique Authorities
• Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
• Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program, DoD Retained Grade Preference Eligible
• Reinstatement
• Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is

Specialized Experience GS-7

Qualified applicants will describe in their resume at least one year of specialized experience equivalent to the next lower grade with reviewing and validating time and attendance, drafting formal correspondence, and purchasing office supplies.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06).

OR

Education:

One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position (i.e., Business Management/Administration, Personnel Management, or other directly related fields of study). (You must provide transcripts).

OR

Combination of Education and Experience:

A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages.

Time in Grade Requirement at the 07:

Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).

Specialized Experience GS-8

Qualified applicants will describe in their resume at least one year of specialized experience equivalent to the next lower grade with reviewing and validating time and attendance, drafting formal correspondence, purchasing office supplies, and preparing reports, charts, and graphs for distribution.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-07).

OR

Education:

One and a half years of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position (i.e., Business Management/Administration, Personnel Management, or other directly related fields of study).

OR

Combination of Education and Experience:

A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond one year (total semester hours minus 18) by 9. Add the two percentages.

Time in Grade Requirement at the 08:

Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).

Education

FOREIGN EDUCATION:

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

Additional information

• A Relocation Incentive may be considered.
• A Recruitment Incentive may be considered.
• Enhanced Leave Accrual may be considered.
• Advanced Rate of pay may be considered.
• Management may select at any of the grade levels announced.
• Noncompetitive promotion potential to target grade.
• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
• Direct deposit of pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the
• This is a Clerical/Technical Career Field position.
• Multiple positions may be filled from this announcement.
• Salary includes applicable locality pay or Local Market Supplement.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.

Reasonable Accommodation (RA) Requests:

If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.