Administrative Support Assistant (OA).

US Army Corps of Engineers; Alexandria (VA); On-site; USD 52,000 - 76,000; Full time

Job summary

The United States Army Corps of Engineers is seeking a civilian Administrative Specialist to coordinate, document, and execute administrative policies. You will process labor/payroll, travel, and procurement functions via computer-based systems, produce correspondence, and track inventory and tasks.

The role supports meetings and prepares information papers, charts, and reports, contributing to program efficiency.

Qualifications

• Specialized experience: 1 year at GS-06 level with admin duties.
• Ability to prepare documents, reports, and spreadsheets.
• Experience with travel, procurement, and timekeeping processes.
• Familiarity with using computer based software systems for labor/payroll and procurement.
• Background investigation may be required.

Responsibilities

• Coordinate, document, and execute administrative policies and requirements.
• Process labor/payroll, travel, and procurement functions through software systems.
• Produce and review correspondence; support mail, shipping, and inventory tracking.
• Create tables and reports using spreadsheets/databases for progress/status.
• Support automation improvements to boost program efficiency.

Skills

Typing 40 wpm

Spreadsheet usage

Data entry

Timekeeping programs

Office coordination

Tools

MS Office

Job description

• Serves as a central point of authority for the coordination, documentation, and execution of administrative policies, procedures, and requirements.
• Processes labor/payroll, travel, and equipment/supply procurement functions for the organization through computer based software systems.
• Produces and reviews correspondence, supports mail and shipping activity, and tracks inventory, training, and other task assignments.
• Utilizes spreadsheets or databases for data entry, basic analysis or synthesis and creation of tables resulting in progress and status reports for assigned functional areas.
• Develops and reviews processes for automation support to support recommendations on improving program efficiency and effectiveness.
• Supports conferences and meetings through the preparation or arrangement of handouts, information papers, staff summaries, technical papers, engineering regulations, pamphlets, reports, charts and graphs.

Duties

• Serves as a central point of authority for the coordination, documentation, and execution of administrative policies, procedures, and requirements.
• Processes labor/payroll, travel, and equipment/supply procurement functions for the organization through computer based software systems.
• Produces and reviews correspondence, supports mail and shipping activity, and tracks inventory, training, and other task assignments.
• Utilizes spreadsheets or databases for data entry, basic analysis or synthesis and creation of tables resulting in progress and status reports for assigned functional areas.
• Develops and reviews processes for automation support to support recommendations on improving program efficiency and effectiveness.
• Supports conferences and meetings through the preparation or arrangement of handouts, information papers, staff summaries, technical papers, engineering regulations, pamphlets, reports, charts and graphs.

Requirements

• Serves as a central point of authority for the coordination, documentation, and execution of administrative policies, procedures, and requirements.
• Processes labor/payroll, travel, and equipment/supply procurement functions for the organization through computer based software systems.
• Produces and reviews correspondence, supports mail and shipping activity, and tracks inventory, training, and other task assignments.
• Utilizes spreadsheets or databases for data entry, basic analysis or synthesis and creation of tables resulting in progress and status reports for assigned functional areas.
• Develops and reviews processes for automation support to support recommendations on improving program efficiency and effectiveness.
• Supports conferences and meetings through the preparation or arrangement of handouts, information papers, staff summaries, technical papers, engineering regulations, pamphlets, reports, charts and graphs.

Conditions of employment

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Qualified typist (at least 40 words per minute) is required.
• Up to 25% business travel may be required.

Qualifications

Who May Apply:

• Current Department of Army Civilian Employees
• Current Department of Defense (DOD) Civilian Employee (non-Army)
• Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
• Interagency Career Transition Assistance Plan
• Land Management Workforce Flexibility Act
• Military Spouses, under Executive Order (E.O.) 13473
• Non-Department of Defense (DoD) Transfer
• People with Disabilities, Schedule A
• Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
• Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program, DoD Retained Grade Preference Eligible
• Reinstatement

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is

To qualify your resume must describe at least one year of specialized experience which prepared you to do the work in this job. Specialized Experience: One year of specialized experience equivalent to at least the GS-06 grade level in the Federal service which includes: a variety of complex organizational and administrative projects and tasks such as preparing documents, reports, and/or spreadsheets; using timekeeping programs; making purchase requests and other financial transactions with the government purchasing card; filing and data entry; making travel arrangements; maintaining and procuring office supplies; providing support during meetings; maintaining records in accordance with agency policy; advising others on office operations and administrative regulations and guidance; independently interpreting and/or applying regulatory or procedural requirements; and working as a collaborative member of a team.

Time in Grade Requirement:

Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone.

Additional information

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
• Direct deposit of pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the
• This is a(n) 51 Career Field position.
• Salary includes applicable locality pay or Local Market Supplement.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.

Reasonable Accommodation (RA) Requests:

If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.