ADMINISTRATIVE SUPPORT ASSISTANT.

Bureau of Naval Personnel; Monterey (CA); On-site; USD 54,000 - 65,000; Full time

Job summary

The Bureau of Naval Personnel in Monterey, CA is seeking an administrative support specialist to prepare Navy-standard correspondence, check grammar and ensure conformance, answer phones, direct calls, and assist in coordinating official travel.

The role also involves maintaining time and attendance records using standard systems and supporting calendar management for department operations. Candidates should meet federal requirements and be willing to travel as needed.

Qualifications

• At least one year of specialized administrative experience at or equivalent to GS-06 level or pay band.
• Experience prioritizing admin tasks to meet deadlines.
• Assisting with travel coordination and travel support functions.
• Maintaining and creating a calendar of events for department operations; using office software to provide admin support.

Responsibilities

• Prepare correspondence according to Navy requirements and review documents for conformance.
• Answer phones and direct calls to appropriate personnel.
• Assist in coordinating official travel.
• Manage time and attendance using standard time and attendance systems.

Skills

Administrative functions

Travel support

Calendar management

Office automation (Word, Excel, PowerP

Tools

Word

Excel

PowerPoint

Outlook

Job description

• You will prepare correspondence according to Navy requirements to check for proper grammar, spelling, and punctuation and to review documents for conformance.
• You will answer phones and directs calls to appropriate personnel.
• You will assist in coordinating official travel.
• You will manage time and attendance using standard time and attendance systems.

Duties

• You will prepare correspondence according to Navy requirements to check for proper grammar, spelling, and punctuation and to review documents for conformance.
• You will answer phones and directs calls to appropriate personnel.
• You will assist in coordinating official travel.
• You will manage time and attendance using standard time and attendance systems.

Requirements

Conditions of employment

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.

Qualifications

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following:

• Performing and prioritizing administrative functions to meet organizational deadlines such as timekeeping/payroll duties;
• Assisting employees with travel and travel support functions;
• Maintaining and creating a calendar of events for department operations; and
• Utilizing office automation software (e.g., Word, Excel, Power Point, Outlook) to provide administrative support duties.

Additional qualification information can be found from the following Office of Personnel Management website:

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

This job does not have an education qualification requirement.

Additional information

This position is covered by the Department of Defense Priority Placement Program.

Additional vacancies may be filled by this announcement.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

Federal annuitant information:

The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at:

ICTAP Applicants:

To be considered well-qualified and exercise selection priority as an ICTAP candidate for this vacancy, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category or higher. For more information about ICTAP eligibility please review the following link:

PPP applicants will be placed at the FPL, if determined Well Qualified (WQ).

To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.

Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ).

A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.