INTERNATIONAL MILITARY STUDENT SUPPORT ASSISTANT.

Bureau of Naval Personnel; Newport (RI); On-site; USD 42,000 - 56,000; Full time

Job summary

Bureau of Naval Personnel in Newport, Rhode Island, is seeking an administrative professional to support international military student programs. The role involves handling pay, allowances, housing, travel, and documentation, while maintaining records and coordinating with embassies and agencies.

Applicants must have proven experience in administrative support for international or training programs, be a US citizen, and meet DoD pre-employment requirements.

Qualifications

• Provide administrative support for military, educational, international, or training programs.
• Coordinate travel, lodging, pay, allowances, or entitlement-related actions.
• Maintain databases, records, or official files.
• Assist customers by resolving administrative issues and coordinating services with multiple organizations.

Responsibilities

• Serve as the primary point of contact for international military students and families.
• Administer student pay, allowances, and travel entitlements.
• Coordinate student housing and lodging support.
• Process student arrivals and departures, including travel arrangements and required documentation.
• Maintain student records, databases, and administrative files.
• Prepare reports, correspondence, travel orders, and other administrative documents.
• Coordinate with embassies, government agencies, and travel providers to support student programs.
• Provide administrative support for international programs and maintain standard operating procedures.

Skills

Administrative support

Travel coordination

Database management

Job description

Duties

• You will serve as the primary point of contact for international military students and their families.
• You will administer student pay, allowances, and travel entitlements.
• You will coordinate student housing and provide lodging support.
• You will process student arrivals and departures, including travel arrangements and required documentation.
• You will maintain student records, databases, and administrative files.
• You will prepare reports, correspondence, travel orders, and other administrative documents.
• You will coordinate with embassies, government agencies, and travel providers to support student programs.
• You will provide administrative support for international programs and maintain standard operating procedures.

• You will serve as the primary point of contact for international military students and their families.
• You will administer student pay, allowances, and travel entitlements.
• You will coordinate student housing and provide lodging support.
• You will process student arrivals and departures, including travel arrangements and required documentation.
• You will maintain student records, databases, and administrative files.
• You will prepare reports, correspondence, travel orders, and other administrative documents.
• You will coordinate with embassies, government agencies, and travel providers to support student programs.
• You will provide administrative support for international programs and maintain standard operating procedures.

Requirements

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final Secret security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.

Qualifications

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-05 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Providing administrative support for military, educational, international, or training programs; 2) Coordinating travel, lodging, pay, allowances, or entitlement-related actions; 3) Maintaining databases, records, or official files; and 4) Assisting customers by resolving administrative issues and/or coordinating services with multiple organizations, agencies, or stakeholders. NOTE: This information must be supported in your resume to be considered for the position.

Additional qualification information can be found from the following Office of Personnel Management website:

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

Additional information

This position is covered by the Department of Defense Priority Placement Program.

Additional vacancies may be filled by this announcement.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

During the application process you will have the ability to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at:

PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.

ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link:

Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.