Administrative Support Assistant

Nelson Mullins Riley & Scarborough LLP; Dallas (TX); Sur place; USD 42 000 - 52 000; Plein temps

Résumé du poste

Nelson Mullins Riley & Scarborough LLP in Dallas seeks an Administrative Support Assistant to provide essential administrative and operational help to a dynamic legal team. You will file, organize emails and documents, assist with conflict checks, and format complex documents while handling time entries and travel arrangements.

The role requires prior office experience, strong proofreading and communications skills, and proficiency with Word, Excel, and Outlook.

Qualifications

• Prior office experience required, preferably in a law firm or professional services.
• Proficient in Microsoft Word, Excel, and Outlook.
• Able to learn new systems and document management tools.
• Strong proofreading and communication skills.

Responsabilités

• Handle filing and organize emails/documents in the document management system.
• Assist with conflict checks and proofreading/formatting of documents.
• Compile client-related documentation and enter time into the database.
• Support travel arrangements, billing, expense processing and records management.
• Greet clients, answer calls, and assist with day-to-day receptionist tasks.
• Prepare conference rooms and coordinate refreshments; manage office supplies.

Connaissances

Attention to detail

Time management

Communication skills

Professionalism

Adaptability

Outils

Microsoft Word

Microsoft Excel

Microsoft Outlook

Description du poste

Overview

Nelson Mullins, an AmLaw 100 law firm, is seeking a proactive, detail-oriented team player to provide administrative and operational support to a dynamic team of legal professionals in our Uptown Dallas office. The ideal candidate will have a "can-do" attitude, anticipate needs, manage competing priorities, and work effectively in a fast-paced environment.

A Day in the Life

This role is integral to our team's success! As an Administrative Support Assistant (ASA), you'll gain valuable experience working alongside our Legal Administrative Assistants (LAAs) and legal teams while handling a variety of responsibilities, including filing; organizing emails and documents within our document management system; assisting with conflict checks; proofreading and formatting documents; compiling client-related documentation; scanning; and entering time into our database. In this role, you'll also assist with travel arrangements, billing, expense processing, records management, and mail distribution.

In addition to providing administrative support, in this role you'll assist with general office operations and hospitality needs. Responsibilities include preparing conference rooms for client and internal meetings and office events; coordinating refreshments; monitoring and replenishing office, kitchen, and conference room supplies; and maintaining professional, organized common areas. You'll also serve as a backup receptionist by greeting clients and visitors, answering and directing calls, and assisting with other day-to-day office needs.

We Know You

Successful candidates will demonstrate professionalism, adaptability, sound judgment, strong organizational and communication skills, and a willingness to assist wherever needed. The ability to work collaboratively, maintain confidentiality, and follow through on assignments with minimal supervision is essential.

Prior office experience is required, with law firm or professional services experience preferred. Candidates must be proficient in Microsoft Office, including Word, Excel, and Outlook, and possess strong proofreading skills and technical aptitude. They should also be comfortable learning new systems and using electronic workflow and document management tools.

This is an excellent opportunity for someone who enjoys a varied role that combines administrative and operational responsibilities while contributing to an efficient, organized, and client-focused workplace.

Who We Are

With more than 1,000 attorneys, policy advisors, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.