Legal Administrative Assistant

Nelson Mullins Riley & Scarborough LLP; Raleigh (NC); Hybrid; USD 42,000 - 66,000; Full time

Job summary

Nelson Mullins Riley & Scarborough LLP in Raleigh seeks an Administrative Assistant to support a team of litigation attorneys. This role provides high-level administrative support to help manage deadlines, client communications, and daily operations with professionalism.

The position involves maintaining attorney calendars, coordinating meetings and travel, processing reimbursements, preparing and organizing legal documents, managing electronic files in NetDocuments, and assisting with e-filing,

Qualifications

• Minimum of 1 year of experience supporting State and Federal litigation within a law firm environment.
• Proven ability to proactively manage complex attorney calendars, monitor deadlines, maintain organized case files, and support e-filing, docketing, and litigation workflows.
• Strong attention to detail and ability to perform under pressure in a team environment.

Responsibilities

• Manage complex attorney calendars and coordinate meetings.
• Coordinate travel arrangements and process expense reimbursements.
• Prepare and organize legal documents; maintain electronic files in NetDocuments.
• Support e-filing and docketing activities; assist with conflict checks and matter openings.
• Assist with billing and invoicing processes, including following up on client invoices.

Skills

Litigation support

Calendar management

Client communication

Attention to detail

Tools

NetDocuments

Job description

Overview

Nelson Mullins, an AmLaw 100 firm, is seeking an Administrative Assistant to join our Raleigh office and support a team of Litigation attorneys. This role provides high-level administrative support to attorneys and legal professionals within a dynamic and fast-paced practice. The Administrative Assistant serves as a trusted resource to the legal team, helping manage critical deadlines, client communications, and day-to-day operations while ensuring exceptional service and professionalism.

A Day in the Life

The Administrative Assistant provides comprehensive administrative and litigation support, including managing complex attorney calendars, coordinating meetings and travel arrangements, processing expense reimbursements, preparing and organizing legal documents, maintaining electronic files, and supporting document management activities within NetDocuments. This role is responsible for monitoring deadlines, assisting with e-filing and docketing activities, conducting conflict checks, opening new clients and matters, preparing engagement documentation, and supporting billing and invoicing processes, including following up on outstanding client invoices.

We Know You

The ideal candidate will proactively anticipate attorney needs, prioritize multiple time-sensitive assignments, and communicate effectively with attorneys, clients, and business professionals. This position requires strong critical thinking skills, exceptional attention to detail, sound judgment, and the ability to perform effectively under pressure while contributing to a collaborative, team-oriented environment.

Qualifications

• Minimum of (1) year of recent experience supporting State and Federal litigation within a law firm environment required


• Proven ability to proactively manage complex attorney calendars, monitor deadlines, maintain organized case files, and support e-filing, docketing, and litigation workflows.

Who We Are

With more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, Minnesota, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.