Litigation Administrative Assistant

Nelson Mullins Riley & Scarborough LLP; Plano (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Nelson Mullins Riley & Scarborough LLP in Plano, TX is seeking a detail-oriented Litigation Administrative Assistant to support Partners, Associates, and Paralegals in complex commercial, civil, and defense matters. The role requires filing in Texas and federal courts, strong communication, and precision in document management.

The candidate will manage calendars, coordinate depositions, and assist with trial preparation while handling travel, billing, and client communications.

Qualifications

• The ideal candidate has meaningful litigation experience in a law firm.
• Excellent communication, proofreading, organizational, and time-management skills are required.

Responsibilities

• Prepare, revise, proofread, and finalize correspondence, pleadings, and other legal documents.
• Maintain calendars and deadlines; file documents in state and federal courts.
• Schedule depositions and meetings; assist with trial, hearing, discovery, and deposition preparation.
• Handle travel arrangements, expense reports, attorney time entry, conflict checks, new matter openings, client files, billing requirements, invoices, and client communications.

Skills

Communication skills

Proofreading

Organizational skills

Time management

Typing 65 wpm

Microsoft Office

Tools

Electronic filing systems

Microsoft Office

Job description

Overview

Nelson Mullins law firm is looking to add a detail-oriented and proactive Litigation Administrative Assistant to provide high-level support in complex commercial, civil, and defense litigation matters to join the Dallas Litigation team in Plano, TX.As an AmLaw 100 firm, this is a unique opportunity to join an expanding practice that offers a range of litigation services to clients in a variety of industries.

**NO AGENCIES PLEASE**

A Day in the Life

As an Administrative Assistant you will support Partners, Associates, and Paralegals by preparing, revising, proofreading, and finalizing correspondence, pleadings, and other legal documents. Responsibilities include maintaining calendars and deadlines, filing documents in state and federal courts, scheduling depositions and meetings, and assisting with trial, hearing, discovery, and deposition preparation. The position will also handle travel arrangements, expense reports, attorney time entry, conflict checks, new matter openings, client files, billing requirements, invoices, and client communications. The candidate must be able to manage competing priorities and communicate proactively regarding deadlines and assignments.

We Know You

The ideal candidate has meaningful litigation experience within a law firm, including hands-on filing experience in both Texas state and federal courts. Experience with eviction matters and familiarity with Indiana court filing procedures are a plus but are not required. Candidates must have excellent communication, proofreading, organizational, and time-management skills, along with strong judgment and attention to detail. . Experience with document management, docketing, billing, time-entry, and expense-reporting systems is preferred. The successful candidate will be a proactive self-starter who can work independently, collaborate effectively, and occasionally work overtime for urgent filings or trial-related matters.

Required Qualifications:

• At least 3 years of experience gained in a law firm setting.
• Knowledge of Texas and federal court procedures, electronic filing systems
• Proficiency in Microsoft Office and typing skills of at least 65 words per minute

Who We Are

With more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, Minnesota, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.