Administrative Staff Specialist- Ophthalmology- Onsite

Virginia Commonwealth University Health; United States; Presencial; USD 32.000 - 49.000; Jornada completa

Descripción de la vacante

Virginia Commonwealth University Health seeks an Admin Service Specialist to serve as the first point of contact for Ophthalmology Administration. You will support the Chair, Administrator, and Associate Administrator, manage calendars, schedule interviews, register patients, and handle confidential tasks with professionalism.

Requirements include a minimum of four years in secretarial/administrative work and proficiency with Microsoft Office and email calendaring.

Formación

• Minimum four years of secretarial/administrative work experience in an office setting.
• Experience with Microsoft Office applications and email/calendaring.
• Education: high school diploma; preferred associate degree in business/accounting.

Responsabilidades

• Coordinate recruitment activities and scheduling of interviews.
• Manage multiple physician calendars and appointments with minimal supervision.
• Arrange business travel and order supplies/equipment; maintain office equipment.

Conocimientos

Secretarial experience

Calendar management

Budget monitoring

Educación

High School Diploma or equivalent

Associate Degree in Business/Accounting

Herramientas

Microsoft Office

Email/Calendaring

Descripción del empleo

Admin Service Specialist

The Admin Service Specialist serves as the first point of contact for Ophthalmology Administration ensuring that individuals have access to our services during normal operating hours. The Admin Service Specialist provides support to the Chair, Administrator, and Associate Administrator, ensuring that all administrative assignments are carried out in a professional, timely and confidential manner. The Administrative Staff Specialist performs administrative/secretarial functions for the Department that include assisting with budget planning; monitoring expenditures; processing accounts receivable; resolving discrepancies with vendors; keeping personnel files in accordance with JCAHO expectations; ordering supplies/equipment and reporting hazards to the appropriate department. This job assists with scheduling appointments, registering patients, resolving patient disputes and answering the telephone. This job verifies insurance but not limited to obtaining referrals and authorization and stays abreast of insurance policies and changes. This job also keeps abreast of Hospital and HR policies as they are implemented. The Administrative Staff Specialist arranges for the repair and maintenance of office equipment, monitors staff attendance and time, and assists staff as needed. The Administrative Staff Specialist facilitates and coordinates the day-to-day administrative activities of the department. This position supports fiscal and time management objectives of the department by coordinating administrative services through effective interactions with the health care team and other support staff.

Licensure, Certification, or Registration Requirements for Hire: N/A Licensure, Certification, or Registration Requirements for continued employment: N/A Experience REQUIRED: Minimum of four (4) years of previous secretarial/administrative work experience in an office setting Previous experience with Microsoft Office applications and e-mail/calendaring Experience

Experience PREFERRED: Five (5) years of previous secretarial/administrative work experience in an office setting Previous experience in an academic health care setting

Education/training REQUIRED: High School Diploma or equivalent Education/training PREFERRED: Associate Degree in Business, Accounting or related field from an accredited program

Independent action(s) required: Coordinates recruitment activities and scheduling of interviews with applicants. Performs daily activities with minimal supervision. Ability to work in a fast pace environment; proactively resolve problems with minimal supervision. Provide new faculty member orientation. Manage multiple physician calendars and appointments. Coordinate business travel arrangements as assigned for new recruits and current departmental faculty members. Orders supplies/equipment. Arranges for the repair and maintenance of office equipment

Additional position requirements

Work schedule may change based on Department needs Age Specific groups served: All

Physical Requirements (includes use of assistance devices as appropriate)

• Physical: Lifting less than 20 lbs.
• Physical: Lifting 20-50 lbs.
• Activities: Prolonged standing
• Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Reading, Logical thinking
• Emotional: Fast pace environment, Able to handle multiple priorities, Able to adapt to frequent, change

Supervisory responsibilities (if applicable)

N/A

Compensation Range $23.18 - $35.92 Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.

Who We Are

Inventing better care, day by day by discovery Sound outrageous? It absolutely is. Sound impossible? That's never stopped us before. Sound like hard work, intense research, collaboration with experts around the world, sheer brainpower meets unrelenting willpower? That's. Exactly. Right. We'll do whatever it takes to offer the best in care and empower the best in quality of life. And it's an approach that works - whether it's a patient who undergoes a new, life-saving procedure or a clinical researcher who finds promise in a new cancer treatment, exciting new medicine is happening at VCU Health.

• One college and four health sciences schools
• An academic medical center
• A Level I trauma center
• One of only two NCI-designated cancer centers in Virginia
• The region's only full-service children's hospital
• More than 800 physicians in 200 specialties
• With a community health center, dedicated research teams, facilities and valued partners in every field

Our medical teams are top notch. And we're not too shy to boast of internationally known physicians, some recognized as the best in the country, top-ranked local specialists and all-around all-stars at every level. From our very first years to our most recent advancements, we are driven to learn more, dig deeper, teach passionately and never rest in order to be a true leader in discovering what's possible in health and recovery. We are a comprehensive system of care and a pioneer of health. Read VCU Health Year In Review for more about our accomplishments.