Secretary III

INDUS Technology, Inc.; Keyport (WA); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

401(k) plan

ESOP

Job summary

INDUS Technology, Inc. is seeking a Secretary III to provide administrative support to a Navy client in Keyport, Washington. The role requires maintaining calendars, coordinating meetings, handling correspondence, and ensuring Navy guideline compliance using Microsoft Office tools.

Reporting to the Program Manager, you will manage mail, records, reports, and supply requests while mentoring junior staff and ensuring timely, accurate deliverables. A secret clearance and HS diploma are required.

Qualifications

• The ability to obtain and maintain an active secret clearance is required to be considered for this position.
• HS Diploma / GED required.
• At least three (3) years of experience providing administrative and clerical support in an office environment.
• Must possess basic computer literacy and data entry skills.
• Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Demonstrated problem-solving skills.
• Must possess strong time management skills.
• Must be able to work in a fast-paced, changing, and challenging environment.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Responsibilities

• Independently perform day-to-day administrative office functions.
• Respond to routine phone inquiries and direct calls/visitors to appropriate staff.
• Manage incoming and outgoing mail and ensure timely responses.
• Maintain calendars and coordinate meetings, including reserving meeting rooms.
• Review documents prepared for Government approval to ensure proper formatting and accuracy.
• Maintain recurring internal reports (time and leave, equipment inventories, correspondence logs, training records, etc.).
• Requisition office supplies, printing, maintenance, and other support services.
• Prepare and format correspondence in accordance with the Navy Correspondence Manual and local directives.
• Take and transcribe dictation as needed.
• Establish and maintain organized office files and records.
• Utilize Microsoft Office applications (Excel, Word, PowerPoint, Outlook, Access, Visio, SharePoint, Teams) to support daily operations.
• Screen incoming correspondence and taskers; respond to requests regarding office procedures.
• Coordinate conferences and meetings, assembling background materials as required.
• Attend meetings when needed and record, summarize, and distribute notes or action items.
• Review outgoing correspondence for consistency and compliance; ensure required clearances are obtained.
• Collect information from files or staff to respond to routine program inquiries and recurring reports; elevate non-routine issues to the contractor lead.
• Mentor and assist junior team members on office procedures and administrative requirements.
• Coordinate personnel and administrative forms for processing and submission.
• Exercise sound judgment and initiative in handling non-routine administrative situations.
• Interpret and adapt guidelines, policies, precedents, and practices to changing circumstances.
• Prepare materials for Government conferences, meetings, and official correspondence.
• Develop special or one-time reports, summaries, and responses to inquiries by gathering, compiling, and analyzing information from multiple sources.
• Advise and guide junior team members on new procedures and support requirements for periodic or special reports, conferences, and inquiries.
• Bid and proposal support if requested.
• Other duties as assigned.

Skills

Active secret clearance

MS Office proficiency

Data entry

Attention to detail

Organizational skills

Verbal & written communication

Problem solving

Time management

Fast-paced environment

US work authorization

Education

HS Diploma / GED

Tools

MS Word

MS Excel

PowerPoint

Outlook

Access

Visio

SharePoint

Teams

Job description

The Team and the Role

INDUS is a 100% employee-owned, customer-focused government services provider with expertise in Engineering, Information Technology, Cybersecurity, Program/Financial Management, Logistics, and Data Analytics. At INDUS, we believe in the value of the INDUS team. Together we deliver exceptional customer service, foster a growth and support-centered work environment, and focus on how we can give back to the communities that we serve. Empowering our employees starts on day one and creates an environment full of innovation and promise. By offering mentorship and robust Training and Development opportunities, INDUS continues its pursuit to be the Employer of Choice.

Reporting to the Program Manager, the Secretary III provides administrative support to a Navy client, independently performing recurring office functions including managing communications, calendars, reports, correspondence, records, and supply requests, while ensuring accuracy and adherence to Navy guidelines using Microsoft Office tools. This position islocated inKeyport, WA.

What You\'ll Do

• Independently perform day-to-day administrative office functions.

• Respond to routine phone inquiries and direct calls/visitors to appropriate staff.

• Manage incoming and outgoing mail and ensure timely responses.

• Maintain calendars and coordinate meetings, including reserving meeting rooms.

• Review documents prepared for Government approval to ensure proper formatting and accuracy.

• Maintain recurring internal reports (time and leave, equipment inventories, correspondence logs, training records, etc.).

• Requisition office supplies, printing, maintenance, and other support services.

• Prepare and format correspondence in accordance with the Navy Correspondence Manual and local directives.

• Take and transcribe dictation as needed.

• Establish and maintain organized office files and records.

• Utilize Microsoft Office applications (Excel, Word, PowerPoint, Outlook, Access, Visio, SharePoint, Teams) to support daily operations.

• Screen incoming correspondence and taskers; respond to requests regarding office procedures.

• Coordinate conferences and meetings, assembling background materials as required.

• Attend meetings when needed and record, summarize, and distribute notes or action items.

• Review outgoing correspondence for consistency and compliance; ensure required clearances are obtained.

• Collect information from files or staff to respond to routine program inquiries and recurring reports; elevate non-routine issues to the contractor lead.

• Mentor and assist junior team members on office procedures and administrative requirements.

• Coordinate personnel and administrative forms for processing and submission.

• Exercise sound judgment and initiative in handling non-routine administrative situations.

• Interpret and adapt guidelines, policies, precedents, and practices to changing circumstances.

• Prepare materials for Government conferences, meetings, and official correspondence.

• Develop special or one-time reports, summaries, and responses to inquiries by gathering, compiling, and analyzing information from multiple sources.

• Advise and guide junior team members on new procedures and support requirements for periodic or special reports, conferences, and inquiries.

• Bid and proposal support if requested.

• Other duties as assigned.

What We\'re Looking For

Required Qualifications:

• The ability to obtain and maintain an active secret clearance is required to be considered for this position.
• HS Diploma / GED required.
• At least three (3) years of experience providing administrative and clerical support in an office environment.
• Must possess basic computer literacy and data entry skills.
• Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Demonstrated problem-solving skills.
• Must possess strong time management skills.
• Must be able to work in a fast-paced, changing, and challenging environment.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Physical Requirements:

• Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking.

INDUS aims to provide a competitive compensation package, including a strong pay for performance rewards approach. The expected base pay for this position is $27.23 per hour. This position is eligible to participate in our corporate 401(k) and Employee Stock Ownership Plan (ESOP) programs, and may be eligible for performance bonuses, and other rewards and benefits (see more about our compensation package and benefits offered at Culture @ INDUS | INDUS Technology).The pay range for this role considers job-related knowledge, skills, work location, education and training, and certifications. To drive fair pay practices for employees, INDUSconducts regular comparisons across our employee groups and the industry.

INDUSis proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.

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