Administrative Specialist to Division Manager

CME Associates, Inc.; City of Syracuse (NY); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401K

Health Savings Account

Supplemental Insurance

Paid Time Off

Job summary

CME Associates, Inc. in Syracuse, NY is seeking an organized administrative professional to support the Drilling Division Manager with calendar management, report preparation, and ensuring timely delivery of key documents.

Responsibilities include coordinating calendars, formatting reports and invoices in Word/Excel, managing SharePoint/OneDrive files, proofreading client deliverables, and maintaining confidential information with discretion.

Qualifications

• Proficient with Microsoft Office applications (Word, Excel, Outlook, SharePoint, OneDrive).
• High school diploma required; Associates or Bachelor's degree preferred.
• Experience in administrative or office support role.
• Familiarity with PDF editing and document management software.

Responsibilities

• Maintain and coordinate calendars and scheduling of meetings and milestones.
• Prepare and format reports, proposals, invoices, and spreadsheets in Word/Excel; edit PDFs as needed.
• Proofread and ensure quality control of client deliverables.
• Manage document systems using SharePoint and OneDrive.
• Assist with pre-qualification documentation for contractors/subcontractors.
• Navigate client portals for submission of technical deliverables.
• Track timelines to meet deadlines and milestones.
• Provide general administrative support to increase operational efficiency.

Skills

MS Office proficiency

Administrative experience

Written communication

Attention to detail

Discretion with confidential info

Education

High school diploma

Associates or Bachelors preferred

Tools

SharePoint

OneDrive

PDF editing

Job description

CME Associates, Inc. in Syracuse, NY is seeking an organized administrative professional to support the Drilling Division Manager with calendar management, report preparation, and ensuring timely delivery of key documents.

Responsibilities include coordinating calendars, formatting reports and invoices in Word/Excel, managing SharePoint/OneDrive files, proofreading client deliverables, and maintaining confidential information with discretion.