Administrative Coordinator - Cross-Functional Support

Integrity; Sanford (ME); Hybrid; USD 35,000 - 48,000; Full time

Job summary

Senior Planning Center in Sanford, ME is seeking an Administrative Assistant I to support the supervisor and multiple teams with comprehensive clerical duties, scheduling, and meeting coordination. You will prepare documents, maintain calendars, and assist with reports using Word, Excel, and PowerPoint.

The role emphasizes confidentiality, strong written and verbal communication, and the ability to manage competing priorities in a fast-paced environment, with opportunities to contribute to

Qualifications

• Minimum of 1-3 years prior administrative experience.
• Knowledge of Word, Excel, and PowerPoint (graphing, presentation building and spreadsheet development).
• Excellent verbal and written communication skills, including great phone presence.
• Demonstrated ability to take and publish clear, concise, and timely notes for multi-functional teams and project teams.
• Organized and detailed, yet flexible.
• Proven ability to maintain confidentiality.
• Proven customer service background and the ability to work with a wide range of people and personalities.
• Proven ability to prioritize and manage workflow with frequent interruptions (time management).
• Must enjoy being challenged with a variety of activities and responsibilities.
• Must enjoy taking initiative to meet with customers to coordinate work and seek learning opportunities.
• Flexible in adapting to changing environments.
• Possess an upbeat, positive, and enthusiastic attitude.
• Confident, self-starter who works well independently.
• Strong communication skills, both oral and written.

Responsibilities

• Assist the supervisor with the office’s administrative activities and coordinate various administrative processes and projects.
• Provide administrative support and value to a variety of functional areas by creating and developing presentations, letters, memos, and graphs using Word, Excel, and PowerPoint.
• Prepare agendas, notices, and minutes for a variety of functional teams.
• Schedule and organize activities such as onsite and offsite meetings, travel, and conferences.
• Provide backup to the receptionist on a rotating schedule.
• Work on projects such as planning and coordinating meetings, creating and preparing presentations, communicating information, and running reports using various applications.
• Coordinate and prioritize work to support the needs of multiple teams.
• Manage customer calendars as needed.
• Contribute to project teams as needed.

Skills

Verbal and written communication

Note taking

Organization

Confidentiality

Customer service

Time management

Initiative

Independent work

Tools

Word

Excel

PowerPoint

Job description

Senior Planning Center in Sanford, ME is seeking an Administrative Assistant I to support the supervisor and multiple teams with comprehensive clerical duties, scheduling, and meeting coordination. You will prepare documents, maintain calendars, and assist with reports using Word, Excel, and PowerPoint.

The role emphasizes confidentiality, strong written and verbal communication, and the ability to manage competing priorities in a fast-paced environment, with opportunities to contribute to