Administrative Assistant

CME Associates, Inc.; Village of East Syracuse (NY); On-site; USD 27,552 - 31,684; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401K

Paid Time Off

Job summary

A leading administrative services firm is seeking an individual for an in-office administrative support role in East Syracuse. The candidate will assist with creating proposals, managing project documentation, and supporting client communications. The ideal candidate possesses a high school diploma and has at least 2 years of administrative experience, with strong skills in Microsoft Excel. Competitive hourly compensation between $20 and $23 is offered, along with comprehensive benefits.

Qualifications

• 2 years of experience in administrative roles.
• Strong experience with Excel required.
• Good interpersonal and communication skills.

Responsibilities

• Assist in developing and formatting marketing proposals.
• Organize and maintain project-related documents.
• Log project information accurately into internal systems.
• Act as point of contact for client inquiries.
• Coordinate internal communications between departments.

Skills

Microsoft Office proficiency

Interpersonal skills

Attention to detail

Problem-solving

Education

High School Diploma

Associate's degree (preferred)

Tools

Excel

Outlook

Word

Job description

Summary

This position provides essential administrative support by assisting with creation of proposals, organizing and maintaining project documentation, and assisting with client communications. This position is in‑office, Monday–Friday, 8:30 AM – 5:00 PM.

Responsibilities

• Assist in Proposal Creation: Support the development and formatting of marketing proposals and presentations and ensure accuracy and consistency in branding and messaging across all materials
• Document Management: Receive, organize, and maintain project‐related documents in designated systems, and track and update documentation to ensure timely access and compliance with company standards
• Data Entry & System Logging: Accurately log project information into internal systems and databases, and maintain up‑to‑date records for project milestones, deadlines, and deliverables
• Client Relations Support: Serve as a point of contact for client inquiries and provide timely responses
• Administrative Support: Coordinate internal communications between marketing and other departments

Qualifications

• Must possess a High School Diploma; Associate's degree is preferred.
• Minimum of 2 years’ experience performing administrative responsibilities.
• Experience with Microsoft Office programs, including Excel, Outlook, Word; this position requires strong experience with Excel.
• Possess good interpersonal and communication skills.
• Attention to detail and problem‑solving skills.

Compensation

$20 - $23 per hour

Benefits

CME offers competitive wages and benefits such as: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full‑time employees.

Equal Employment Opportunity

This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws.

Affirmative Action Employer

CME Associates, Inc. is an affirmative action employer.

New York State Certified Woman Owned Business Enterprise (WBE)

A New York State Certified Woman Owned Business Enterprise (WBE).