Assistant to the Division Manager

CME Associates, Inc.; City of Syracuse (NY); Vor Ort; USD 34.000 - 44.000; Vollzeit

Benefits dieser Stelle

Health insurance

Dental insurance

Vision insurance

401K

Health Savings Account

Supplemental Insurance

Paid Time Off

Zusammenfassung

CME Associates, Inc. in Syracuse, NY is seeking an organized administrative professional to support the Drilling Division Manager with calendar management, report preparation, and ensuring timely delivery of key documents.

Responsibilities include coordinating calendars, formatting reports and invoices in Word/Excel, managing SharePoint/OneDrive files, proofreading client deliverables, and maintaining confidential information with discretion.

Qualifikationen

• Proficient with Microsoft Office applications (Word, Excel, Outlook, SharePoint, OneDrive).
• High school diploma required; Associates or Bachelor's degree preferred.
• Experience in administrative or office support role.
• Familiarity with PDF editing and document management software.

Aufgaben

• Maintain and coordinate calendars and scheduling of meetings and milestones.
• Prepare and format reports, proposals, invoices, and spreadsheets in Word/Excel; edit PDFs as needed.
• Proofread and ensure quality control of client deliverables.
• Manage document systems using SharePoint and OneDrive.
• Assist with pre-qualification documentation for contractors/subcontractors.
• Navigate client portals for submission of technical deliverables.
• Track timelines to meet deadlines and milestones.
• Provide general administrative support to increase operational efficiency.

Kenntnisse

MS Office proficiency

Administrative experience

Written communication

Attention to detail

Discretion with confidential info

Ausbildung

High school diploma

Associates or Bachelors preferred

Tools

SharePoint

OneDrive

PDF editing

Jobbeschreibung

Company Overview

CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering.

Summary

Support CME's Drilling Division Manager with calendar management, document and spreadsheet preparation, and ensuring the timely completion of key deliverables. This position requires strong organizational skills, attention to detail, and the ability to create and review complex documents and spreadsheets.

Responsibilities

• Maintain and coordinate calendars, including scheduling due dates, meetings, and organizing professional development activities.
• Support the preparation and formatting of reports, proposals, work authorizations, invoices, and spreadsheets using MS Word, Excel, and PDF editing software.
• Proofread, edit, and ensure quality control of client-facing deliverables.
• Develop, organize, and maintain document management systems using SharePoint and OneDrive.
• Assist with contractor and subcontractor pre-qualification documentation and submissions.
• Navigate and utilize various client portals to support the preparation and submission of technical deliverables.
• Track timelines and assist in ensuring deadlines and project milestones are met.
• Provide general administrative support to enhance overall operational effectiveness.

Qualifications

• High school diploma; Associates or Bachelors degree in Business or a related field preferred.
• Proficient with Microsoft Office applications, including Word, Excel, Outlook, SharePoint, and OneDrive.
• Prior experience in an administrative or office support role.
• Familiarity with PDF editing and document management software.
• Excellent interpersonal, organizational, and written communication skills.
• Strong attention to detail and ability to manage confidential information with discretion.

Compensation: $25 - 32/hour

Benefits

CME offers competitive wages and benefits such as: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full time employees.

This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws.

CME Associates, Inc. is an affirmative action employer.

A New York State Certified Woman Owned Business Enterprise (WBE).