Administrative Specialist: Scheduling & Exec Support

Haskell Company; Charlotte (NC); On-site; USD 38,000 - 50,000; Full time

Job summary

Haskell is seeking an organized administrative professional in Charlotte, NC to support daily operations, handle documents, and coordinate with internal and external stakeholders. You will manage calendars, prepare reports, and assist with travel arrangements and expense processes.

The role emphasizes confidentiality, professional communication, and the ability to work independently within a collaborative team focused on trust and excellence.

Qualifications

• High school diploma required; some college or applicable business certification preferred.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Ability to handle confidential information discreetly.
• Excellent verbal and written communication.

Responsibilities

• Prioritizes daily tasks and manages workflow to meet deadlines.
• Prepares, edits, and formats documents, reports, and spreadsheets.
• Serves as a point of contact for internal and external stakeholders; responds to routine inquiries and routes requests appropriately.
• Schedules meetings, manages calendars, and coordinates logistics as directed by the supervisor.
• Maintains digital and physical files, office supplies, and department equipment.
• Develops presentations and visual materials using current presentation software.
• Drafts and responds to correspondence independently; tracks and follows up on delegated tasks.
• Conducts research, compiles data, and prepares summary reports to support decision making.
• Handles sensitive and confidential information with discretion and professionalism.
• Coordinates travel arrangements, including itineraries and related documentation.
• Assists with timekeeping and administrative reporting processes.

Skills

Organizational skills

Attention to detail

Microsoft Office

Verbal & written communication

Problem solving

Time management

Confidentiality

Education

High school diploma; some college or cert preferred

Tools

Microsoft Office Suite

PowerPoint

Job description

Haskell is seeking an organized administrative professional in Charlotte, NC to support daily operations, handle documents, and coordinate with internal and external stakeholders. You will manage calendars, prepare reports, and assist with travel arrangements and expense processes.

The role emphasizes confidentiality, professional communication, and the ability to work independently within a collaborative team focused on trust and excellence.