Administrative Specialist – Public Sector

State of Colorado; Sterling (CO); In loco; USD 42.000 - 64.000; Tempo pieno

Vantaggi offerti da questo lavoro

PERA retirement

Medical and dental insurance

Life insurance

13–15 paid holidays/year + vacation &S

Wellness program

Tuition reimbursement

Training opportunities

Descrizione del lavoro

State of Colorado in Sterling is seeking an Administrative Assistant III to provide receptionist and clerical support at the Sterling Correctional Facility. The role focuses on data entry, document management, scheduling, and routine communications with staff and stakeholders.

The position requires three years of related experience or a combination of education and experience, along with proficiency in Microsoft Office and ability to handle confidential information in a correctional environment.

Competenze

• Three (3) years of relevant experience in an occupation related to the work assigned to this position.
• A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years.
• Resumes and “see resume” statements will not be accepted in lieu of the “Work Experience” section of the application.

Mansioni

• Receives and screens inquiries and ensures response and/or follow-up are completed.
• Research information to resolve problems or concerns when the solution is unclear.
• Instructs customers on filling out forms/documents.
• Distributes mail accordingly.
• Schedules meetings and administrative appointments.
• Takes/transcribes/distributes meeting minutes as requested.
• Ensures clear and concise communication with customers, co-workers, supervisors, and appointing authority.
• Create, compile and build employee personnel files. Maintain confidentiality of information.
• Position creates, maintains and tracks data using appropriate software.
• Verify adequate releases, gather information, monitor the review of files as requested by employees, supervisors, investigators, and attorneys.
• Scan and upload release documents into current files.
• Provide accurate information to approved stakeholders as it relates to employment verifications, employment dates, salary and work titles.
• Utilizes Microsoft Word, Access, Excel, Power Point, DCIS, PCDCIS and other computer programs to enter, track, and retrieve data.
• Distributes information via mail, e-mail, and fax to appropriate parties.
• Establishes, maintains, and updates office record keeping systems, tickler files, forms, internal logs, and reminder notices.
• Drafts, prepares, edits, and publishes correspondence, documents, reports, etc., from written material or verbal instruction.
• Designs and revises documents to include hand-outs, flyers, instructions, manuals, etc.
• Other duties as assigned.

Conoscenze

MS Office

Data entry

Record keeping

Communication

Strumenti

Microsoft Word

Microsoft Excel

Access

PowerPoint

Descrizione del lavoro

State of Colorado in Sterling is seeking an Administrative Assistant III to provide receptionist and clerical support at the Sterling Correctional Facility. The role focuses on data entry, document management, scheduling, and routine communications with staff and stakeholders.

The position requires three years of related experience or a combination of education and experience, along with proficiency in Microsoft Office and ability to handle confidential information in a correctional environment.