CDOC Administrative Assistant III - Sterling

Colorado Department of Corrections; Sterling (CO); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

PERA retirement benefits

Health insurance

Disability insurance

Life insurance

11 paid holidays

Vacation and sick leave

Wellness program

Tuition reimbursement

Job summary

The Colorado Department of Corrections is seeking an Administrative Assistant III to join the Sterling Correctional Facility team. This role supports daily operations, handles inquiries, maintains records, and coordinates meetings to ensure efficient service delivery.

The ideal candidate has at least three years of related experience, strong computer skills, and excellent communication. This position offers benefits, retirement security, and opportunities for career advancement within the state

Qualifications

• Three (3) years of relevant administrative experience.
• Experience with data entry and records management.
• Proficient with Microsoft Word, Excel, and PowerPoint.
• Strong communication and interpersonal skills.

Responsibilities

• Receive and screen inquiries and ensure follow-up.
• Research information to resolve problems.
• Instruct customers on forms and documents.
• Schedule meetings and maintain calendars; distribute minutes.
• Prepare correspondence and reports; maintain confidential personnel files.

Skills

Customer service

Data entry

Office software

Communication

Records management

Tools

Word

Excel

PowerPoint

Access

DCIS

Job description

Department Information

Who May Apply:

This position is only open to Colorado state residents.

Job Location:

Sterling Correctional Facility. T he resulting eligibility list may be used to fill future vacancies at this location.

If your goal is to build a career that makes a difference and builds greater public confidence in good government, consider joining the dedicated people of the State of Colorado. Our professionals strive to support state government and the citizens of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more effective and efficient.

In addition to a great agency and rewarding, meaningful work, we offer:

• Distinctive career advancement opportunities throughout the state system;
• Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or PERA Defined;
• Contribution Plan plus 401K and 457 plans. Member Contribution Rates . Correctional Officers I-IV qualify as "Safety Officers" and are eligible for increased PERA benefits;
• Medical and dental health plans;
• Short and long term disability coverage;
• Paid life insurance;
• 11 paid holidays per year plus vacation and sick leave;
• Wellness program, tuition reimbursement, training opportunities and more;
• Visit State of Colorado Employee Benefits. for more information.
• This position is compensated on a bi-weekly pay cycle.

Description Of Job

Primary duties and responsibilities of this position include but are not limited to:

• Receives and screens inquiries and ensures response and/or follow‑up are completed;
• Research information to resolve problems or concerns when the solution is unclear;
• Instructs customers on filling out forms/documents;
• Distribute mail accordingly;
• Schedules meetings and administrative appointments;
• Takes /transcribes/distributes meeting minutes as requested;
• Ensures clear and concise communication with customers, co‑workers, supervisors, and appointing authority;
• Create, compile and build employee personnel files. Maintain confidentiality of information. File all documentation into electronic personnel files;
• Position creates, maintains and tracks data using appropriate software;
• Verify adequate releases, gather information, monitor the review of files as requested by employees, supervisors, investigators, and attorneys;
• Scan and upload release documents into current files;
• Provide accurate information to approved stakeholders as it relates to employment verifications, employment dates, salary and work titles;
• Utilizes Microsoft Word, Access, Excel, Power Point, DCIS, PCDCIS and other computer programs to enter, track, and retrieve data;
• Distributes information via mail, e‑mail, and fax to appropriate parties;
• Establishes, maintains, and updates office record keeping systems, tickler files, forms, internal logs, and reminder notices;
• Drafts, prepares, edits, and publishes correspondence, documents, reports, etc., from written material or verbal instruction;
• Designs and revises documents to include hand‑outs, flyers, instructions, manuals, etc.;
• Other duties as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description

G3A4XX Administrative Assistant III

Experience Only

Minimum Qualifications:

Three (3) years of relevant experience in an occupation related to the work assigned to this position

General clerical duties may include

T he accurate and timely completion and processing of documents and information; data entry; printing; scanning and making copies; scheduling; accepting reservations or registrations; arrange meeting logistics and equipment; reception and intake; record keeping, filing and maintenance; answering multiline phones and relaying messages; and general administrative tasks in an office support environment.

Or

Education And Experience

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years

Ensure that the “Work Experience