Administrative Specialist: Program Support & HR Liaison

The Office of Addiction Services and Supports; Orangeburg (NY); Vor Ort; USD 70.000 - 89.000; Vollzeit

Zusammenfassung

The Office of Addiction Services and Supports in New York state seeks an Administrative Specialist 1 to provide comprehensive administrative support to the program and leadership team. The role covers filing, calendar management, correspondence, and liaison duties with HR and facilities to ensure health and safety standards are met.

Responsibilities include maintaining databases, processing purchasing requests, coordinating travel, and supervising clerical staff as needed.

Qualifikationen

• Six years of experience performing or overseeing budget, human resources, or business services activities for an organization or program.
• Associate degree may substitute for two years of specialized experience; bachelor's degree may substitute for four years of specialized experience; master’s degree may substitute for five years of specialized experience; J.D. may substitute for six years of specialized experience.

Aufgaben

• Providing administrative support to the program.
• Filing, setting up and maintaining filing systems and ensuring confidentiality of sensitive personnel records.
• Creating, maintaining, and entering information into spreadsheets and databases.
• Completing reports such as Metro Card, Incident Report Log, and other relevant databases.
• Preparing correspondence, drafting responses and preparing routine letters and memoranda.
• Maintaining calendars; coordinating and scheduling meetings and making arrangements for meeting space, conference call, videoconference or WebEx.
• Making travel arrangements.
• Using various information technology applications such as email, database, spreadsheets and word processing applications.
• Answering and directing telephone calls.

Jobbeschreibung

The Office of Addiction Services and Supports in New York state seeks an Administrative Specialist 1 to provide comprehensive administrative support to the program and leadership team. The role covers filing, calendar management, correspondence, and liaison duties with HR and facilities to ensure health and safety standards are met.

Responsibilities include maintaining databases, processing purchasing requests, coordinating travel, and supervising clerical staff as needed.