Administrative Specialist: Precision in Invoicing & Docs

Ryan Fireprotection Inc.; Noblesville (IN); On-site; USD 38,000 - 48,000; Full time

Job summary

Ryan Fireprotection Inc. in Noblesville, IN is seeking an Administrator to support the Service Department with data entry, invoicing, and general admin tasks.

You will review inspection reports, process paperwork, issue invoices, and handle phone inquiries in a professional manner, contributing to smooth operations and customer service.

Strong organizational skills and teamwork are essential; proficiency in Microsoft Office and quick learning of new software are highly valued.

Qualifications

• Attention to detail is essential to spot errors and ensure accuracy.
• Being highly organized helps manage shifting priorities and meet deadlines.
• Team orientation and a positive attitude support collaborative workflows and customer service.
• Proficiency in MS Office Suite enables efficient data entry, reporting, and document handling.
• Familiarity with general office equipment aids daily administrative tasks.
• Excellent communication and interpersonal skills facilitate professional interactions with customers and colleagues.
• Ability to handle multiple tasks and adapt to changing priorities.
• Willingness to assist with project work and broaden understanding of company operations.

Responsibilities

• Review inspection reports to ensure proper formatting, accuracy, grammar, and professionalism before submission to customers/owners.
• Process inspection paperwork and submit through applicable third-party reporting systems.
• Prepare and issue invoices for completed inspections.
• Answer and direct phone calls in a professional, friendly, and efficient manner.

Skills

Attention to detail

Highly organized

Team-oriented

MS Office proficiency

Office equipment familiarity

Communication skills

Multitasking

Adaptability

Tools

Microsoft Office Suite

Job description

Ryan Fireprotection Inc. in Noblesville, IN is seeking an Administrator to support the Service Department with data entry, invoicing, and general admin tasks.

You will review inspection reports, process paperwork, issue invoices, and handle phone inquiries in a professional manner, contributing to smooth operations and customer service.

Strong organizational skills and teamwork are essential; proficiency in Microsoft Office and quick learning of new software are highly valued.