Administrative Specialist (Part-Time)

Automation Personnel Services, Inc.; Nashville (TN); On-site; USD 29,000 - 39,000; Part time

Benefits offered by this job

Weekly Pay

Medical Insurance

Dental Insurance

Vision Insurance

Short-term Disability

Life Insurance

401(k) Matching

40 Hours Service Bonus

6 Paid Holidays

Referral Bonus

Job summary

Automation Personnel Services, Nashville, TN, is seeking a part-time Administrative Specialist to provide administrative, operational, and compliance support for daily plant activities. You will help with document control, scheduling, reporting, and GMP compliance across the facility.

The role includes supporting timekeeping, attendance, payroll coordination, and updating training records, with a focus on accuracy and strong communication.

Qualifications

• 2+ years of administrative, operations support, or office coordination experience (manufacturing or distribution environment preferred).
• Strong proficiency in Microsoft Office Suite.
• Excellent organizational skills with strong attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Experience with GMP, food safety, or regulated manufacturing environments preferred.

Responsibilities

• Serve as a key resource for plant leadership and employees, supporting documentation, scheduling, reporting, communication, and GMP/operational compliance initiatives across the facility.
• Manage daily plant office operations, including document control, filing systems, supply ordering, and visitor coordination.
• Support production teams by preparing and distributing operational documents, logs, and communication materials.
• Assist with timekeeping, attendance tracking, and coordination of payroll-related information.
• Maintain and update GMP, safety, and operational documentation in accordance with company and regulatory requirements.
• Ensure all training records, certifications, and compliance documents are current and accurately maintained.
• Coordinate plant-wide communications, announcements, and updates.

Skills

Office coordination

Microsoft Office

Attention to detail

Communication skills

GMP/compliance knowledge

Tools

Microsoft Office Suite

Job description

Administrative Specialist (Part-Time)

Automation Personnel Services is looking for a Part-Time Administrative Specialist for a company based in Nashville, TN. In this role, you will provide comprehensive administrative, operational, and compliance support to ensure the smooth and efficient functioning of daily plant activities.

Pay Rate

$25.00 per hour

Schedule and Hours

Schedule varies, Monday and Tuesday required (30 hours weekly or less)

Duties and Responsibilities

• Serve as a key resource for plant leadership and employees, supporting documentation, scheduling, reporting, communication, and GMP/operational compliance initiatives across the facility.
• Manage daily plant office operations, including document control, filing systems, supply ordering, and visitor coordination.
• Support production teams by preparing and distributing operational documents, logs, and communication materials.
• Assist with timekeeping, attendance tracking, and coordination of payroll-related information.
• Maintain and update GMP, safety, and operational documentation in accordance with company and regulatory requirements.
• Ensure all training records, certifications, and compliance documents are current and accurately maintained.
• Coordinate plant-wide communications, announcements, and updates.

Qualifications and Requirements

• 2+ years of administrative, operations support, or office coordination experience (manufacturing or distribution environment preferred)
• Strong proficiency in Microsoft Office Suite.
• Excellent organizational skills with strong attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Experience with GMP, food safety, or regulated manufacturing environments preferred.

Job Type

Full-time, temporary -to-hire

Benefits

• Weekly Pay
• Medical, dental, vision, short-term disability, and life insurance
• 40 Hours Service Bonus after 1 year of continuous service and 1500 hours
• 6 paid Holidays after 1 year of continuous service and 1500 hours

401(k) Retirement

Automation Personnel Services is the only staffing agency specializing in manufacturing and industrial roles that offers 401(k) matching to all eligible contingent and temporary associates.

Location

Automation Personnel Services Nashville Branch
2510 Murfreesboro Pike
Ste 4
Nashville, TN 37217

Bonus Opportunity

We are also offering a $50.00 referral bonus. Both employee and referral must stay on assignment for 30 days to receive the payout.

About Automation Personnel Services

Automation Personnel Services is a highly recognized staffing agency with over 30 years of experience in manufacturing and light-industrial staffing. Our accolades include:

• 11-time consecutive winner of the ClearlyRated® Best of Staffing Client Award (2016-2026).
• Winner of the ClearlyRated® Best of Staffing Talent Award (2019-2026).
• Recipient of the Safety Standard of Excellence Award by the American Staffing Association.
• Named one of the Best Staffing Companies to WorkFor by CIO Views Magazine.
• Named one of America’s Best Temp Staffing Firms by Forbes (2025).
• Consistently ranked among the top U.S. staffing agencies by Staffing Industry Analysts (SIA).

Equal Opportunity Employer

Equal Opportunity Employer