Administrative Assistant

LHH; Nashville (TN); On-site; USD 39,000 - 41,000; Full time

Job summary

LHH Recruitment Solutions is seeking an Administrative Assistant for a Healthcare client in Nashville, TN. The role supports day-to-day office operations, requiring strong communication, organization, and a proactive approach.

Responsibilities include scheduling, document preparation, invoicing, and vendor coordination. Candidates should have 3+ years of administrative experience and proficiency with SharePoint and MS Office. Temp-to-hire position with standard business hours.

Qualifications

• 3+ years of administrative assistant, office coordinator, or related experience.
• Proficiency in SharePoint and Microsoft Office Suite, including Outlook, Word, and Excel
• Strong organizational skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Detail-oriented with strong accuracy and follow-through
• Ability to work independently and collaboratively in a fast-paced environment
• Professional demeanor and strong customer service mindset

Responsibilities

• Provide administrative support to a busy office and internal team members
• Schedule meetings, coordinate conference room logistics, and maintain team calendars
• Answer and direct phone calls, emails, and other correspondence
• Prepare reports, documents, presentations, and meeting materials as needed
• Create, update, and maintain spreadsheets, records, and databases
• Maintain electronic and physical filing systems and ensure records are organized and up to date
• Process invoices, expense reports, and other administrative documentation
• Order office supplies and coordinate vendor requests as needed
• Monitor shared inboxes and distribute communications appropriately
• Assist with departmental projects and administrative tasks to support business operations
• Welcome visitors and provide general office support as needed
• Handle confidential information with professionalism and discretion

Skills

Strong organizational skills

Excellent written and verbal沟通 skills

Detail-oriented

Ability to manage multiple priorities

Professional demeanor and customer服务

Ability to work independently and in a

Tools

SharePoint

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

LHH Recruitment Solutions is seeking a professional Administrative Assistant for our Healthcare client in Nashville, TN. The ideal candidate is highly organized, detail-oriented, and enjoys supporting day-to-day office operations. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to administrative support.

Pay range and compensation package

• Compensation: $28-$30 per hour
• Hours: Monday-Friday 8:00AM-5:00PM
• Type: Temp to Hire

Responsibilities

• Provide administrative support to a busy office and internal team members
• Schedule meetings, coordinate conference room logistics, and maintain team calendars
• Answer and direct phone calls, emails, and other correspondence
• Prepare reports, documents, presentations, and meeting materials as needed
• Create, update, and maintain spreadsheets, records, and databases
• Maintain electronic and physical filing systems and ensure records are organized and up to date
• Process invoices, expense reports, and other administrative documentation
• Order office supplies and coordinate vendor requests as needed
• Monitor shared inboxes and distribute communications appropriately
• Assist with departmental projects and administrative tasks to support business operations
• Welcome visitors and provide general office support as needed
• Handle confidential information with professionalism and discretion

Qualifications

• 3+ years of administrative assistant, office coordinator, or related experience
• Proficiency in SharePoint and Microsoft Office Suite, including Outlook, Word, and Excel
• Strong organizational skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Detail-oriented with strong accuracy and follow-through
• Ability to work independently and collaboratively in a fast-paced environment
• Professional demeanor and strong customer service mindset

Required Skills

• Proficiency in SharePoint
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
• Strong organizational skills
• Excellent written and verbal communication skills
• High attention to detail, accuracy, and follow-through
• Ability to manage multiple priorities
• Ability to work independently and collaboratively

Equal Opportunity Statement

The company is an equal opportunity employer and is committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.