Dynamic Office Specialist – Admin & Operations Support

MEI Industrial Solutions; Albany (OR); On-site; USD 42,000 - 54,000; Full time

Job summary

MEI Industrial Solutions in Albany, OR seeks an Office Specialist to support daily administrative functions across AR, AP, Procurement, Integrations, and other corporate teams. You will manage mail, deposits, files, shipping, office supplies, and reception for visitors and staff.

The role emphasizes accuracy, confidentiality, and teamwork in a fast-paced office environment. Proficiency with Windows, Outlook, Word, Excel, PowerPoint, and basic D365 is preferred; high school diploma encouraged.

Qualifications

• High School diploma or equivalent preferred.
• Professional appearance and customer-service-oriented demeanor.
• Ability to work independently with minimal supervision while remaining focused, productive, and organized.
• Ability to follow written and verbal instructions accurately and consistently.
• Strong attention to detail and ability to maintain accurate records, documentation, and data entry.
• Ability to prioritize tasks, adapt to changing priorities, and meet deadlines in a fast-paced environment.
• Professional communication skills and ability to work respectfully and cooperatively with coworkers, leadership, customers, and visitors.
• Ability to appropriately handle sensitive and confidential information.
• Intermediate computer skills using Windows-based operating systems and Microsoft Office applications including Outlook, Word, Excel, and PowerPoint; D365 experience preferred.

Responsibilities

• Retrieve mail from the post office daily and distribute mail to the appropriate departments and personnel.
• Prepare, scan, and remotely deposit customer checks and cash receipts in accordance with company procedures.
• Scan, organize, and electronically distribute incoming mail and documentation.
• Assist with outgoing mail, shipping, and package coordination for Corporate departments including AR, AP, Procurement, and Integrations.
• Maintain office supply inventory and place supply orders as needed.
• Stock and organize office supplies across all Corporate offices.
• Greet visitors, vendors, and employees and direct them to the appropriate person or department.
• Create, organize, and maintain electronic and physical files and records, including title documentation and other sensitive records.
• Assist with maintaining cleanliness and organization of office, common, and visitor areas.
• Perform photocopying, scanning, filing, and general administrative support tasks.
• Appropriately handle sensitive and confidential information.
• Assist with additional administrative and operational tasks as assigned.

Skills

Customer service

Attention to detail

Time management

Communication skills

Independent work

Organization

Education

High School diploma or equivalent

Tools

D365

Microsoft Office

Windows OS

Job description

MEI Industrial Solutions in Albany, OR seeks an Office Specialist to support daily administrative functions across AR, AP, Procurement, Integrations, and other corporate teams. You will manage mail, deposits, files, shipping, office supplies, and reception for visitors and staff.

The role emphasizes accuracy, confidentiality, and teamwork in a fast-paced office environment. Proficiency with Windows, Outlook, Word, Excel, PowerPoint, and basic D365 is preferred; high school diploma encouraged.