Administrative Specialist, Office & Programs

Commonwealth of Kentucky; Taylorsville (KY); On-site; USD 48,000 - 55,000; Full time

Job summary

The Kentucky Department for Community Based Services (DCBS) seeks an Administrative Specialist to support fast-paced office operations and manage a variety of administrative projects. This role provides professional administrative support to help ensure efficient day-to-day functioning within the agency.

Responsibilities include coordinating staff schedules, meeting logistics, preparing minutes and correspondence, and interpreting policies for staff and the public.

Qualifications

• Bachelor's degree from a college or university.
• At least one year of professional administrative or business experience.
• Education can substitute for experience on a year-for-year basis.

Responsibilities

• Performs administrative duties and coordinates work activities such as schedules for staff, meeting preparation, notifications, tracking of inventory or building management.
• Participates in the development and assists in the implementation of county specific procedures for day-to-day functioning.
• Plans, organizes, checks or assists with work of other staff engaged in performing administrative duties.
• Schedules meetings or phone conferences and communicates as needed with the community partners or the public concerning issues of the county.
• Compiles, prepares and disseminates staff meeting minutes or other meetings as required.
• Prepares correspondence regarding interviews, hiring information or memorandums to staff. Interprets department policies or procedures for staff and general public.
• Compiles information or reports as needed to analyze workload information utilizing the Workers Information System (TWIST) or Benefind as needed or required.
• Maintains current filing, logs or manuals as requested.
• Organizes files as required by standards of practice or operation manual
• Updates, tracks and provides cases for internal and external reviews upon request for entities such as foster care review board.
• Performs other duties as assigned.

Skills

Verbal communication

Written communication

Time management

Organizational skills

Team collaboration

Education

Bachelor's degree

Job description

The Kentucky Department for Community Based Services (DCBS) seeks an Administrative Specialist to support fast-paced office operations and manage a variety of administrative projects. This role provides professional administrative support to help ensure efficient day-to-day functioning within the agency.

Responsibilities include coordinating staff schedules, meeting logistics, preparing minutes and correspondence, and interpreting policies for staff and the public.