Administrative Specialist

Commonwealth of Kentucky; Hopkinsville (KY); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Paid sick leave

Vacation leave

Retirement benefits

Job summary

Commonwealth of Kentucky seeks an Administrative Specialist to support DCBS staff in determining public assistance eligibility. The role focuses on administrative tasks, document handling, and effective communication with clients and colleagues.

The ideal candidate will hold a bachelor's degree and have at least one year of related experience, with opportunities for career growth and comprehensive state benefits.

Qualifications

• Education: Bachelor's degree required.
• Experience: One year of professional, administrative, or business experience.
• Substitution rules: Additional education may substitute for experience on a year-for-year basis.
• Substitution rule: Additional administrative, business, research, and/or clerical experience may substitute for education on a year-for-year basis.

Responsibilities

• Provides administrative support to supervisor and staff handling public assistance eligibility services.
• Answers multi-line phone system and responds to inquiries in person.
• Prepares and maintains files, logs, manuals and other agency documents.
• Drafts or prepares correspondence, detailed reports or documents.
• Orders office supplies and maintains inventory of equipment.
• Receives, organizes and distributes mail and materials.
• Enters time and attendance data and validates leave for staff.
• Schedules appointments or meetings for supervisor or staff.

Skills

Strong verbal & written communication

Customer service

Time management

Work under pressure

Education

Bachelor's degree

Job description

Administrative Specialist

Pay Grade 12

$48,211.92 - $54,639.12 Annually

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Click here for more details on state employment.

Hiring Agency

Cabinet for Health & Family Services

Location

644 North Drive
Hopkinsville, KY 42240 USA

Description

The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides servicesand programs to enhance the self-sufficiency of families; improve safety and permanency for children andvulnerable adults; and engage families and community partners in a collaborative decision-making process.

We are seeking an Administrative Specialist who is driven to succeed in helping people and the vulnerablepopulation. The Administrative Specialist will provide administrative support to staff who determineeligibility in various public assistance programs. The employee is expected to perform at the highest qualityto ensure services to the vulnerable citizens.

We offer an exciting opportunity to be part of a team of professionals committed to providing services to thechildren and families of the Commonwealth. The employee is expected to perform all duties to the best of theirability, act in a responsible manner at all times, and treat all persons with respect. Career growth isencouraged through training and mentoring opportunities.

Benefits include health and life insurance, paid sick and vacation leave, and retirement benefits.

For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx

Responsibilities include but are not limited to the following:

• Provides administrative support to supervisor and employees providing public assistanceeligibility services.
• Answers multi-line phone system, responds to inquiries by phone and in person.
• Prepares and maintains files, logs, manuals and other agency-specific documents.
• Drafts or prepares correspondence, detailed reports or other documents
• Orders office supplies and maintains inventory of equipment
• Receives, organizes and distributes mail and other materials.
• Enters time and attendance information into computer system and validates leave used and earned for staff.
• Schedules appointments or meetings for supervisor or staff.

The ideal candidate will have:

• Strong verbal and written communication skills.
• Good customer service skills.
• Good time management and organizational skills.
• The ability to work well under pressure.

The position you are applying for has access to or use of federal tax information (FTI) or meets the statutorydefinition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shallsubmit to a fingerprint-based criminal background check by the Department of Kentucky State Police and theFederal Bureau of Investigation.

CHFS participates in E-Verify and will provide the federal government with your Form I-9 information toconfirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offerand completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-foryear basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Jolee Ellis at [e-mail] or 270-889-6163.

An Equal Opportunity Employer M/F/D