Administrative Specialist: Office Operations & Coordination

Socket.dev; Louisville (KY); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Locality Premium

Overtime Eligible

Job summary

Kentucky Department for Community Based Services (DCBS) is seeking an Administrative Specialist to support daily operations in a fast-paced office. The role involves coordinating staff schedules, meeting prep, and maintaining records in TWIST/Benefind, with a focus on accuracy and compliance.

The position requires a bachelor's degree and one year of professional experience, plus fingerprint background checks and E-Verify compliance.

Qualifications

• Education: Bachelor's degree required.
• Professional or administrative experience preferred.
• Ability to interpret policies for staff and the public.

Responsibilities

• Performs administrative duties and coordinates staff schedules and meetings.
• Assists in developing county procedures for day-to-day operations.
• Plans and supervises work of other administrative staff.
• Schedules meetings and communicates with community partners and the public.
• Prepares minutes, correspondence, and hiring information for staff.
• Interprets department policies for staff and public.
• Maintains filing and records; updates TWIST and Benefind as needed.
• Supports internal and external case reviews and reports.

Skills

Verbal communication

Written communication

Time management

Organizational skills

Under pressure

Team player

Self-motivation

Multi-tasking

Education

Bachelor's degree

Tools

TWIST

Benefind

Job description

Kentucky Department for Community Based Services (DCBS) is seeking an Administrative Specialist to support daily operations in a fast-paced office. The role involves coordinating staff schedules, meeting prep, and maintaining records in TWIST/Benefind, with a focus on accuracy and compliance.

The position requires a bachelor's degree and one year of professional experience, plus fingerprint background checks and E-Verify compliance.