Administrative Specialist Senior

Commonwealth of Kentucky; Frankfort (KY); On-site; USD 40,000 - 60,000; Full time

Job summary

Commonwealth of Kentucky seeks an Administrative Specialist Senior in Frankfort to support the Nutrition Assistance Branch. The role covers data analysis, tracking applications for SAFE, policy recommendations, timekeeping, and cross-branch support within the Family Support division.

Requires a bachelor's degree and three years of administrative experience, with substitutions allowed. Willingness to undergo background check and comply with related processes is expected.

Qualifications

• Bachelor's degree required.
• Three years of professional, administrative, or business experience.
• Substitute education for experience on a year-for-year basis.
• Substitute experience for education on a year-for-year basis.

Responsibilities

• Collects and analyzes Electronic Benefits Transactions (EBT) Card Replacement data.
• Develops and maintains tracking and administration of applications for the SAFE Program.
• Provides recommendations on complex policies and procedures for fiscal, personnel, equipment, training and budgetary issues.
• Enters and maintains time and attendance for the Nutrition Assistance Branch (NAB).
• Provides professional support to all branches within the Division of Family Support.

Skills

Independent work

Communication skills

Multi-tasking

Adapt to changing needs

Education

Bachelor's degree

Job description

Administrative Specialist Senior

Pay Grade: 13

Salary: $40,070.64 - $60,106.80 Annually

Employment Type: EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency: Cabinet for Health & Family Services | Dept for Community Based Services

Location: 275 E Main Street, Frankfort, KY 40621 USA

Description

The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides servicesand programs to enhance the self-sufficiency of families; improve safety and permanency for children andvulnerable adults; and engage families and community partners in a collaborative decision-making process. Weoffer an exciting opportunity to be part of a team of professionals committed to providing services to thechildren and families of the Commonwealth.

The Division of Family Support invites you to join the unique opportunity to build an effective and efficientsystem of care, support, and assistance for Kentucky citizens who need it most. The Administrative SpecialistSenior assumes the duty of administrative support in order to optimize workflow procedures in the office. Thisposition provides high level administrative support to the Nutrition Assistance Branch.

For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx

Responsibilities

• Collects and analyzes Electronic Benefits Transactions (EBT) Card Replacement data.
• Develops and maintains the tracking and administration of applications received for the Simplified Assistance for the Elderly (SAFE) Program.
• Provides recommendations on complex policies and procedures for fiscal, personnel, equipment, training and budgetary issues.
• Enters and maintains time and attendance for the Nutrition Assistance Branch (NAB).
• Provides professional support to all branches within the Division of Family Support.

Preferred Knowledge, Skills, and Abilities

• Ability to work independently and with limited supervision.
• Possess strong written and oral communication skills.
• Ability to multi-task.
• Ability to adapt to the ever-changing needs of the Department and Division.

The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.

CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Nyoka Johnson at [e-mail] or 502-564-3137.

An Equal Opportunity Employer M/F/D