Administrative Specialist: Office & Data Support

Commonwealth of Kentucky; Hawesville (KY); On-site; USD 36,000 - 55,000; Full time

Job summary

The Kentucky Department for Community Based Services (DCBS) seeks an Administrative Specialist in Hawesville, KY to provide essential office support. The role requires strong organization, accuracy, and the ability to multi-task to assist supervisors and staff.

The position emphasizes timely data entry, filing, correspondence, payroll reports, and efficient office operations, with a 37.5-hour work week and eligibility for overtime.

Qualifications

• Bachelor's degree from a college or university.
• One year of professional, administrative, or business experience.
• Additional education substitutes for the required experience on a year-for-year basis.
• Additional administrative, business, research, and/or clerical experience substitutes for the required education on a year-for-year basis.

Responsibilities

• Maintains files, logs, manuals or other documents.
• Data Entry
• Filing
• Drafts or prepares correspondence, detailed forms, reports or other materials
• Answers inquiries and provides detailed information on office inquiries in person, by telephone or by electronic mail
• Runs weekly payroll reports
• Prepares daily, monthly or annual records or reports
• Operates personal computers, office machines or other office equipment
• Orders office supplies and/or maintains inventory of equipment, furniture or other items
• Distributes incoming mail or other incoming material to office staff, prepares outgoing mail, or parcels

Skills

Verbal communication

Written communication

Time management

Teamwork

Education

Bachelor's degree

Job description

The Kentucky Department for Community Based Services (DCBS) seeks an Administrative Specialist in Hawesville, KY to provide essential office support. The role requires strong organization, accuracy, and the ability to multi-task to assist supervisors and staff.

The position emphasizes timely data entry, filing, correspondence, payroll reports, and efficient office operations, with a 37.5-hour work week and eligibility for overtime.