Administrative Specialist

Commonwealth of Kentucky; Hawesville (KY); On-site; USD 36,000 - 55,000; Full time

Job summary

The Kentucky Department for Community Based Services (DCBS) seeks an Administrative Specialist in Hawesville, KY to provide essential office support. The role requires strong organization, accuracy, and the ability to multi-task to assist supervisors and staff.

The position emphasizes timely data entry, filing, correspondence, payroll reports, and efficient office operations, with a 37.5-hour work week and eligibility for overtime.

Qualifications

• Bachelor's degree from a college or university.
• One year of professional, administrative, or business experience.
• Additional education substitutes for the required experience on a year-for-year basis.
• Additional administrative, business, research, and/or clerical experience substitutes for the required education on a year-for-year basis.

Responsibilities

• Maintains files, logs, manuals or other documents.
• Data Entry
• Filing
• Drafts or prepares correspondence, detailed forms, reports or other materials
• Answers inquiries and provides detailed information on office inquiries in person, by telephone or by electronic mail
• Runs weekly payroll reports
• Prepares daily, monthly or annual records or reports
• Operates personal computers, office machines or other office equipment
• Orders office supplies and/or maintains inventory of equipment, furniture or other items
• Distributes incoming mail or other incoming material to office staff, prepares outgoing mail, or parcels

Skills

Verbal communication

Written communication

Time management

Teamwork

Education

Bachelor's degree

Job description

Administrative Specialist

Pay Grade: 12

Salary: $36,426.00 - $54,639.12 Annually

Employment Type: EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency: Cabinet for Health & Family Services | Dept for Community Based Services

Location: 240 Hartford Road
Hawesville, KY 42348 USA

The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and engage families and community partners in a collaborative decision-making process.

For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx

We are seeking an Administrative Specialist who is driven to succeed in helping people and the vulnerable population. This position provides general administrative support to the office supervisor and workers. The ideal candidate for this position is self-motivated, organized, and able to multi-task and prioritize work assignments well. The employee is expected to perform at the highest quality to ensure services to the vulnerable citizens. Come work in a rewarding, past paced environment, where you assist with providing support to both citizens and office staff. You will play a vital role in the success of the office.

Responsibilities

• Maintains files, logs, manuals or other documents.
• Data Entry
• Filing
• Drafts or prepares correspondence, detailed forms, reports or other materials
• Answers inquiries and provides detailed information on office inquiries in person, by telephone or by electronic mail
• Runs weekly payroll reports.
• Prepares daily, monthly or annual records or reports
• Operates personal computers, office machines or other office equipment
• Orders office supplies and/or maintains inventory of equipment, furniture or other items
• Distributes incoming mail or other incoming material to office staff, prepares outgoing mail, or parcels

Ideal Candidate

• Strong verbal and written communication skills
• Good time management and organizational skills
• The ability to work well under pressure
• A willingness to work as part of a team

Minimum Requirements

• EDUCATION: Graduate of a college or university with a bachelor's degree.
• EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
• Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
• Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
• SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.

CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.

If you have questions about this advertisement, please contact Kim Gumm at [e-mail] or 270-746-7447.

An Equal Opportunity Employer M/F/D