Administrative Specialist: IT & Finance Support (Hybrid)

George Mason University; Chantilly (VA); Hybrid; USD 50,000 - 65,000; Full time

Job summary

George Mason University’s Computing Resources within the College of Engineering and Computing seeks an Administrative Specialist to oversee budgeting, assets, purchasing, HR processes, security audits, and documentation. The role involves training others and maintaining procedures across CEC IT support.

The position is hybrid eligible in Fairfax, VA, with salary starting in the mid $50K and commensurate with education and experience.

Qualifications

• High school diploma or equivalent.
• Demonstrated experience in an enterprise or higher education office in a self-directed role (typically at least two years).
• Demonstrated experience developing documentation and delivering training (typically at least two years).
• Prior experience in organizing, prioritizing, and managing multiple tasks.
• Advanced functions of Microsoft Office 365 Suite: Access, Word, Excel.
• Understanding of enterprise budgeting, reconciliation, purchasing, and inventory processes.
• Understanding of enterprise HR policies.
• Technical writing, training, and documentation skills.
• Excellent customer service skills; and
• Excellent written and oral communication skills.

Responsibilities

• Places orders in compliance with GMU and Commonwealth of Virginia requirements and monitors delivery.
• Monitors expenditures and budget compliance.
• Collaborates with Director to identify changes in budget for following year based on current year patterns and changes.
• Reconciles expenditures as required by GMU policies.
• Acts as fixed asset liaison for department and supports other CEC fixed asset liaisons.
• Ensures itemized fixed assets are logged in GMU asset tracking system; tracks software licenses for compliance and renewals.

Skills

Customer service

Written and oral communication

Documentation

Training delivery

Budgeting basics

HR policies understanding

Education

Bachelor’s degree in related field

High school diploma or equivalent

Tools

Microsoft Office 365 Suite: Access, Word, Excel

Job description

George Mason University’s Computing Resources within the College of Engineering and Computing seeks an Administrative Specialist to oversee budgeting, assets, purchasing, HR processes, security audits, and documentation. The role involves training others and maintaining procedures across CEC IT support.

The position is hybrid eligible in Fairfax, VA, with salary starting in the mid $50K and commensurate with education and experience.