Administrative Specialist - Hybrid IT & Budget Support

Commonwealth of VA Careers; Virginia; Hybrid; USD 52,000 - 60,000; Full time

Job summary

Commonwealth of VA Careers in Fairfax, VA seeks an Administrative Specialist to monitor departmental budgets, assets, and purchasing while supporting HR processes and training documentation. The role involves coordinating with IT, maintaining asset records, and educating staff on procedures within a hybrid work arrangement.

The position emphasizes budget oversight, asset tracking, and strong documentation skills, with responsibilities spanning finance, HR, and training support in a

Qualifications

• High school diploma or equivalent.
• 2+ years in enterprise or higher education office (self-directed).
• 2+ years developing documentation and delivering training.
• Experience organizing, prioritizing, and managing multiple tasks.
• Advanced Microsoft Office 365: Access, Word, Excel.
• Understanding budgeting, purchasing, and inventory processes.
• Understanding enterprise HR policies.
• Technical writing, training, and documentation skills.
• Excellent customer service; and
• Excellent written and oral communication skills.

Responsibilities

• Monitor budget, expenditures, and fixed assets for the department.
• Assist with HR processes and documentation; support training development.
• Log and track software licenses and asset management; ensure compliance.
• Coordinate purchasing procedures and liaise with GMU IT as needed.
• Train new staff and maintain operational documentation for procedures.

Skills

Budgeting & procurement

HR policies

Technical writing

Customer service

Communication

Multitasking

Documentation

Training delivery

Education

Bachelor’s degree preferred

Tools

Microsoft Office 365 Suite

Job description

Commonwealth of VA Careers in Fairfax, VA seeks an Administrative Specialist to monitor departmental budgets, assets, and purchasing while supporting HR processes and training documentation. The role involves coordinating with IT, maintaining asset records, and educating staff on procedures within a hybrid work arrangement.

The position emphasizes budget oversight, asset tracking, and strong documentation skills, with responsibilities spanning finance, HR, and training support in a