Hybrid Administrative Specialist - Budget & Training Expert

George Mason University; Fairfax (VA); Hybrid; USD 52,000 - 70,000; Full time

Job summary

The Administrative Specialist at George Mason University’s College of Engineering and Computing monitors the Computing Resources budget, expenditures, assets, and licenses while supporting HR processes and training documentation. You will assist with hiring processes and develop procedures, contributing to department efficiency and compliance.

Hybrid eligible in Fairfax, VA, with focus on governance of financials, asset management, and user support, requiring strong communication and

Qualifications

• High school diploma or equivalent.
• Experience in an enterprise or higher education office in a self-directed role (2+ years).
• Experience developing documentation and delivering training (2+ years).
• Ability to organize, prioritize, and manage multiple tasks.
• Advanced functions of Microsoft Office 365 Suite: Access, Word, Excel.
• Understanding of enterprise budgeting, reconciliation, purchasing, and inventory processes.
• Understanding of enterprise HR policies.
• Technical writing, training, and documentation skills.
• Excellent customer service skills; and
• Excellent written and oral communication skills.

Responsibilities

• Places orders in compliance with GMU and Commonwealth requirements and monitors delivery.
• Monitors expenditures and budget compliance.
• Collaborates with Director to identify budget changes for next year.
• Reconciles expenditures per GMU policies.
• Acts as fixed asset liaison and tracks assets in GMU systems.
• Tracks software licenses and ensures license compliance and renewals.
• Supports email lists and generic accounts; liaises with GMU IT as needed.
• Populates listservs and serves as Search Coordinator for hiring committees.
• Assists with Hiring of Student Wage help desk employees.
• Develops training documentation and trains staff on procedures.

Skills

Customer service

Written and verbal communication

Self-directed work

HR policies understanding

Technical writing

Documentation and training development

Multi-tasking and prioritization

Budgeting basics

Education

Bachelor's degree in related field

Tools

Microsoft Office 365

GMU asset tracking system

Job description

The Administrative Specialist at George Mason University’s College of Engineering and Computing monitors the Computing Resources budget, expenditures, assets, and licenses while supporting HR processes and training documentation. You will assist with hiring processes and develop procedures, contributing to department efficiency and compliance.

Hybrid eligible in Fairfax, VA, with focus on governance of financials, asset management, and user support, requiring strong communication and