Administrative Specialist

George Mason University; Chantilly (VA); Hybrid; USD 50,000 - 65,000; Full time

Job summary

George Mason University’s Computing Resources within the College of Engineering and Computing seeks an Administrative Specialist to oversee budgeting, assets, purchasing, HR processes, security audits, and documentation. The role involves training others and maintaining procedures across CEC IT support.

The position is hybrid eligible in Fairfax, VA, with salary starting in the mid $50K and commensurate with education and experience.

Qualifications

• High school diploma or equivalent.
• Demonstrated experience in an enterprise or higher education office in a self-directed role (typically at least two years).
• Demonstrated experience developing documentation and delivering training (typically at least two years).
• Prior experience in organizing, prioritizing, and managing multiple tasks.
• Advanced functions of Microsoft Office 365 Suite: Access, Word, Excel.
• Understanding of enterprise budgeting, reconciliation, purchasing, and inventory processes.
• Understanding of enterprise HR policies.
• Technical writing, training, and documentation skills.
• Excellent customer service skills; and
• Excellent written and oral communication skills.

Responsibilities

• Places orders in compliance with GMU and Commonwealth of Virginia requirements and monitors delivery.
• Monitors expenditures and budget compliance.
• Collaborates with Director to identify changes in budget for following year based on current year patterns and changes.
• Reconciles expenditures as required by GMU policies.
• Acts as fixed asset liaison for department and supports other CEC fixed asset liaisons.
• Ensures itemized fixed assets are logged in GMU asset tracking system; tracks software licenses for compliance and renewals.

Skills

Customer service

Written and oral communication

Documentation

Training delivery

Budgeting basics

HR policies understanding

Education

Bachelor’s degree in related field

High school diploma or equivalent

Tools

Microsoft Office 365 Suite: Access, Word, Excel

Job description

Department: Col of Engineering and Computing

Classification: Admin Office Specialist 3

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Sponsorship Eligibility: Not eligible for visasponsorship

Pay Band: 03

Salary: Salary starting mid $50K; commensurate witheducation and experience

Criminal Background Check: Yes

About the Department: The College of Engineering and Computing (CEC) Computing Resourcesdepartment is responsible for supporting and administering allGMU-owned computer systems within the college, including those usedby faculty, students, staff, and researchers. Computing Resourcescoordinates with all faculty and staff to ensure that studentacademic and research needs are met. They also coordinate with GMUcentral IT (ITS) and other Mason entities concerninguniversity-wide IT procedures and policies in order to best meetthe technology needs of all CEC stakeholders.

About the Position: The Administrative Specialist is primarily responsible formonitoring the fiscal activities of the Computing Resourcesdepartment, to include tracking its budget, expenditure, and fixedand soft assets. Other responsibilities include purchasing, supportfor college and unit communications systems, assisting with HRprocesses, performing security audits, delivering training on anddocumentation of departmental and college procedures. The positionis also expected to assist academic and other college units inareas of expertise as needed.

Responsibilities

Fiscal

• Places orders in compliance with GMU and Commonwealth ofVirginia (COV) requirements and monitors delivery;
• Monitors expenditures and budget compliance;
• Collaborates with Director to identify changes in budget forfollowing year based on current year patterns and changes;
• Reconciles expenditures as required by GMU policies;
• Acts as fixed asset liaison for department and supports otherCEC fixed asset liaisons;
• Ensures that all items classified as fixed assets per GMU andCOV policy as well as those deemed tracked assets by CEC areproperly logged in GMU asset tracking system; and
• Tracks software licenses as needed to ensure license complianceand timely renewals.

Communications, HR, and Training

• Supports college use of email lists and generic accounts;
• Acts as liaison with GMU IT office as needed to resolveproblems;
• Populates listservs as needed to meet unit needs;
• Serves as Search Coordinator for hiring committees indepartment and others in CEC as needed;
• Assists as needed with hiring of Student Wage help deskemployees;
• Assists CEC senior staff in developing training documentationfor department procedures;
• Documents and maintains documentation for all proceduresassociated with role in CEC IT support, to include, but not limitedto, listserv and generic account maintenance, purchasingprocedures, and asset management; and
• Trains new staff in department or elsewhere in CEC onoperational procedures.

Security

• Works with technical staff to ensure that data access rightsalign with employee status; and
• Works with college administrative staff to ensure accuracy ofphysical access lists.

Role Relief

• Assists or provides fill-in support in areas of expertise forother departments in CEC as needed for other staff in theirabsence.

Performs other duties as assigned

Required Qualifications

• High school diploma or equivalent;
• Demonstrated experience in an enterprise or higher educationoffice in a self-directed role (typically at least two years);
• Demonstrated experience developing documentation and deliveringtraining (typically at least two years);
• Prior experience in organizing, prioritizing, and managingmultiple tasks.
• Advanced functions of Microsoft Office 365 Suite: Access, Word,Excel;
• Understanding of enterprise budgeting, reconciliation,purchasing, and inventory processes;
• Understanding of enterprise HR policies;
• Technical writing, training, and documentation skills;
• Excellent customer service skills; and
• Excellent written and oral communication skills.

Preferred Qualifications

• Bachelor’s degree in related field;
• Demonstrated experience in managing fiscal functions (budget,procurement) in an enterprise or higher education environment;and
• Demonstrated experience in compliance with Commonwealth ofVirginia policies and laws.

Posting Open Date: October 12, 2026

For Full Consideration, Apply by: October 30, 2026

Open Until Filled: Yes

A Force for Innovation in the Heart of Northern Virginia’sTechnology Corridor

About the College: The College of Engineering and Computing (CEC) at George MasonUniversity is a fast-growing force for innovation in research andeducation. Ranked nationally in the top 100 in both undergraduateand graduate education, the CEC enrolled more than 11,000 studentsin fall 2025. The college has 34 undergraduate, master’s anddoctoral degree programs including several first-in-the-nationofferings. Of its 314 full-time faculty, 107 are tenured, 59 aretenure-track, 96 are term faculty, and 52 are research faculty. Aspart of a nationally ranked research university, CEC research teamsexpended $83.7 million in sponsored research awards in the pastyear and had projects with over $66.8 million in awards. Thecollege stands out for its leading research in areas such asartificial intelligence, data analytics engineering, cybersecurityengineering, biomedical imaging and devices, healthcare, autonomoussystems, 5G/Next G communications, systems architectures,computational biomedicine, advanced materials and manufacturing,sustainable infrastructure, and more. The college encourages andsupports multidisciplinary research and provides ample opportunityfor faculty to work with other disciplines.

About the University and the Region: George Mason University is the largest and most diverse publicresearch university in Virginia, with an enrollment of more than40,000 students studying in over 200 degree programs. Mason is aninnovative, entrepreneurial institution with national distinctionin a range of academic fields. It was classified as an R1 researchinstitution in 2016 by the Carnegie Classifications of Institutesof Higher Education. The university has campuses in Fairfax,Arlington, and Prince William County. Its proximity to Washington,D.C. provides unmatched geographical access to federal agencies andnational laboratories. Northern Virginia is also home to one of thelargest concentrations of high-tech firms in the nation, providingexcellent opportunities for interaction with industry. The regionis consistently rated as being among the best places to live in thecountry and has an outstanding local public school system.

About the Future: In conjunction with Amazon’s decision to establish a secondheadquarters in Northern Virginia, the Commonwealth of Virginiaannounced a multi-year plan to invest in the growth of degreeprograms in computing. As a result, George Mason has committed toaccelerate its plans to grow its capacity in computing and emergingtechnologies. Among the university’s exciting initiatives are thelaunch of the Institute for Digital Innovation—a university thinktank and incubator to serve the digital economy—and the expansionof Mason Square home to its Arlington facilities. In 2025, Fuse anew 355,000 square foot building, opened to students, faculty, and research teams. This net-zero facility houses the Institute forDigital Innovation, state-of the-art classrooms, robotics and powerengineering labs, and collaborative spaces. It will also includeretail space, and leasing opportunities for local businesses. Theseinitiatives reflect hundreds of millions of dollars in newinvestment by George Mason that will rapidly elevate theuniversity’s already leading national position in computing andrelated areas.

Mason Ad Statement George Mason University is a nationally ranked R1 researchuniversity committed to creating a more just, free, and prosperousworld. With 40,000 enrolled students, George Mason is the largestand most diverse public research university in Virginia, offeringdegree programs at the master's, doctoral, and professional level,along with certificates and credentials.

George Mason fosters an All Together Different environment forstudents, faculty, and staff, driven by our core beliefs. Webelieve in inclusivity over exclusivity; we believe in advancingour mission by being willing to take risks, not avoiding them; andwe believe our best work is possible when we apply our diversity oforigin, identity, circumstance, and thought.

Equity Statement George Mason University is an equal opportunity/affirmative actionemployer, committed to promoting inclusion and equity in itscommunity. All qualified applicants will receive consideration foret employment without regard to race, color, religion, sex, sexualorientation, gender identity, national origin, age, disability orveteran status, or any characteristic protected by law.

Campus Safety Information Mason’s Annual Security and Fire Safety Report is available athttp://police.gmu.edu/annual-security-report/