Administrative Specialist III - Early College Programs

The Chronicle Of Higher Education, Inc.; Fort Smith (AR); On-site; USD 27,000 - 36,000; Full time

Benefits offered by this job

Benefits Eligible

Job summary

The Chronicle Of Higher Education, Inc. is seeking a clerical workplace support professional to manage day-to-day office operations at the Western Arkansas Technical Center in Fort Smith.

This role provides technical and administrative support to the director, program coordinator, and staff, ensuring smooth daily functions. Background checks are required, and the position is a twelve-month assignment with opportunities to contribute to campus programs and student services.

Qualifications

• This position requires a high school diploma or its equivalent plus three or more years of general administrative experience. An associate degree is preferred.

Responsibilities

• Performs reception and clerical duties for the department and executive director, including answering phones and greeting visitors.
• Coordinate purchases and tracking for instructional and administrative supplies.
• Prepare reports, projects, and documentation including attendance and staff calendars.
• Data entry and updates to student records in appropriate databases.
• Enter mileage and travel needs for faculty, staff and students.
• Organize details for staff meetings, programs, and events with facilities coordination.

Skills

Problem solving

Interpersonal skills

Communication skills

Planning/organizing

Adaptability

Dependability

Knowledge of university policies

Education

High school diploma plus 3+ years admin experience

Job description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com , then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for “FindJobs for Students”.

Closing Date

Type of Position

Clerical

Workstudy Position

No

Job Type

Regular

Work Shift

Sponsorship Available

No

Institution Name

University of Arkansas at Fort Smith

University of Arkansas – Fort Smith

The University of Arkansas - Fort Smith is a dynamic, mid-sizedpublic university that’s redefining higher education. We’re on amission to provide transformative, hands‑on learning experiencesfor students of all backgrounds and aspirations. Our multi-facetedapproach to education offers a wealth of opportunities, with over70 academic programs, including certificates, associate,bachelor’s, and master’s degrees. We’re committed to building adiverse community that mirrors Arkansas’s rich tapestry, reflectingour dedication to serving the state’s varied population whileenhancing the quality of our institution.

Fort Smith, Arkansas

Nestled along the Arkansas River, this vibrant city offers a perfect blend of history, culture, and natural beauty. Immerseyourself in the rich heritage of the Old West at the Fort SmithNational Historic Site, explore the eclectic local art scene, or take a scenic stroll along the picturesque riverfront trails. With a welcoming community, diverse dining options, and a thrivingdowntown, Fort Smith is the ideal destination for historyenthusiasts and those seeking modern amenities.

Department

Western AR Area Technical Center

Department's Website

Summary of Job Duties

Manage the day-to-day operation of theWATC office by providing technical support, general administrativesupport, and clerical support functions for the Western ArkansasTechnical Center and Early College Programs Works in tandem withthe other WATC staff to accomplish departmental goals and toprovide support for the director, program coordinator, and programfaculty as well as staff at the Peak Innovation Center. Thisposition reports to the Executive Director of Early CollegePrograms. Background and child maltreatment central registry checksare required. This position is a twelve month assignment.

Qualifications

Education & Work Experience

This position requires a high school diploma or its equivalent plus three or more years of general administrative experience. Other jobrelated education and/or experience may be substituted for part of these requirements. An associate degree is preferred.

Essential Duties and Responsibilities

• Performs all phases of reception and clerical duties for the department and for the executive director, including answeringphones, greet, direct and provide general information for employeesand visitors, typing of documents, student files. This includesassistance in answering phones and greeting visitors at the PeakInnovation Center.
• Coordinate all purchases and tracking for requiredinstructional and administrative supplies as well as purchases forstudent licensures.
• Responsible for a variety of assigned reports, projects, anddocumentation included in the taking and recording of studentattendance and maintains staff calendars. This includes managingdaily records of student arrival/departure.
• Performs data entry and updates concurrent student records inappropriate databases.
• Responsible for entering mileage and travel needs for faculty,staff and students.
• Organize details for staff meetings, programs, and other eventsby arranging times and facilities.

Other Duties and Responsibilities

• Other duties as assigned.

Employees Supervised

None.

Other Knowledge, Skills, and Abilities

• Knowledge of the basic policies of the university and studentconduct.
• Problem solving – Ability to identify and resolve problems in atimely manner; and to gather and analyze informationskillfully.
• Interpersonal skills – Ability to maintain confidentialinformation with absolute discretion in all matters includingstaff, student grades, attendance, and discipline.
• Ability to remain open to other’s ideas and try newthings.
• Communication Skills – Ability to write and speak clearly andpersuasively in positive or negative situations; professional grouppresentation skills; read and interpret written information.Ability to edit work for accuracy and thoroughness and to monitorown work to ensure quality. Requires STRONG attention todetail.
• Planning/Organizing – Ability to prioritize and plan workactivities; use time efficiently; and develop realistic actionplans.
• Adaptability – Ability to adapt to changes in work environment,manage competing demands, and deal with frequent changes, delays orunexpected events.
• Dependability – Ability to arrive at work on time,consistently; follow instructions; respond to administrativedirection; and solicit feedback to improve performance.

Working Relationships

Has frequent contact with faculty,staff, students, regional school districts, and vendors.

Special Job Dimensions

Work performed primarily in anoffice setting and is located at the Peak Innovation Center.Occasional travel required. Occasional lifting of up to 40 pounds.Occasional overtime required.

Background Check Requirements

Criminal Background Check,Child Maltreatment Central Registry Check, and Training as aMandated Reporter for Child Maltreatment.

Salary Information

$31,315

Required Documents to Apply

Cover Letter/Letter of Application, List of three ProfessionalReferences (name, email, business title), Resume,Unofficial/Official Transcript(s)

Pre-employment Screening Requirements

Child Maltreatment,Criminal Background Check, Motor Vehicle Reports Check

This position may be subject to a pre‑employment criminalbackground check, sex offender registry check, financial historybackground check, and/or drug screening. A criminal conviction orarrest pending adjudication and/or adverse financial history aloneshall not disqualify an applicant in the absence of a relationshipto the requirements of the position. Background checks and drugscreening information will be used in a confidential,non‑discriminatory manner consistent with state and federallaw.

The University of Arkansas is an equal opportunity institution. TheUniversity does not discriminate in its education programs oractivities (including in admission and employment) on the basis ofany category or status protected by law, including age, race,color, national origin, disability, religion, protected veteranstatus, military service, genetic information, sex, sexualpreference, or pregnancy. Questions or concerns about theapplication of Title IX, which prohibits discrimination on thebasis of sex, may be sent to the University’s Title IX Coordinatorand to the U.S. Department of Education Office for CivilRights.

Persons must have proof of legal authority to work in the UnitedStates on the first day of employment.

All application information is subject to public disclosure underthe Arkansas Freedom of Information Act.

Constant Physical Activity

Manipulate items with fingers,including keyboarding, Sitting, Talking

Frequent Physical Activity

N/A

Occasional Physical Activity

Lifting

Benefits Eligible

Yes