Executive Assistant I

MaineHealth; Portland (ME); On-site; USD 38,000 - 51,000; Full time

Benefits offered by this job

Paid parental leave

Flexible work options

Student loan assistance

Professional development opportunities

Well-being resources

Job summary

MaineHealth Corporate (on-site) is seeking an Executive Assistant I to support the Chief of Government Affairs and the Government Affairs department. The role focuses on coordinating calendars, travel, meetings, and day-to-day operations with discretion and strong organizational skills.

Experience in an administrative role and MS Office proficiency are essential. Knowledge of the political environment is preferred; the position requires careful attention to detail and the ability to manage

Qualifications

• Education: High School diploma or GED preferred.
• Experience: Five years of experience in an administrative support role required. Two years of executive level support preferred.
• Additional Skills/Requirements: Advanced Microsoft Office skills.
• Additional Skills/Requirements Preferred: Knowledge of Medical terminology.

Responsibilities

• Support the Chief of Government Affairs and the Government Affairs department with administrative and operational tasks.
• Coordinate calendars, travel, and meetings; ensure efficient daily operations.
• Serve as a central point of contact for internal and external stakeholders; maintain confidentiality and professional discretion.

Skills

Executive support

Administrative coordination

Advanced Microsoft Office

Attention to detail

Education

High School diploma or GED

Job description

MaineHealth Corporate (on-site)

Professional - Nonclinical
Req #: 97835
Schedule:8am-4:30pm M-F.

The Executive Assistant I role supports the Chief of Government Affairs and is also responsible for providing administrative and operational support to the Government Affairs department. The Executive Assistant ensures the efficient coordination of daily activities, manages calendars, coordinates travel, coordinates and manages meetings, supports an organized workplace, and serves as the central point of contact for internal and external stakeholders. The position requires exceptional organizational skills and attention to detail, sound judgment, strong computer skills, discretion in handling confidential information, patience, proactive approach to work, and the ability to manage competing priorities in a dynamic healthcare and public policy environment.Knowledge of political environment is preferred. Key to the role is the ability to work effectively with all levels of management, government officials and the general public.

Required Minimum Knowledge, Skills, and Abilities (KSAs)

1. Education: High School diploma or GED preferred.
2. License/Certifications: N/A
3. Experience: Five years of experience in an administrative support role required. Two years of executive level support preferred
4. Additional Skills/Requirements Required: Advanced Microsoft Office skills.
5. Additional Skills/Requirements Preferred: Knowledge of Medical terminology

Additional Information

MaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources—so you can grow your career while feeling supported both personally and professionally.

We recognize the value each team member brings to our organization.Any offer of employmentwill depend onqualificationssuch asskills, relevant experience, education, certifications,and otherjob-relatedfactors. Thebase rangeis an estimate and does notreflect the full valueofourtotal compensationpackage.

The pay range for this position is $27.27to $36.88 per hour.

Compensation for part-time positions isdeterminedon a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).

In addition to base pay, MaineHealth offerscomprehensivebenefits, recognition programs, career growth opportunities, and,where applicable,shiftdifferentials or other incentives.

If you have questions about this role, please contact [e-mail]