Administrative Specialist III

State of Delaware; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

The State of Delaware is seeking an Administrative Specialist III to provide comprehensive administrative support. This role involves managing correspondence, scheduling, and maintaining documentation for the Chief of Tolls and Toll Plaza Managers. The ideal candidate will have strong coordination and data analysis skills, ensuring efficient office operations and effective communication with stakeholders.

Qualifications

• Two years in coordinating administrative support and tracking workflows.
• One year in using automated information systems and computer software.

Responsibilities

• Provide direct administrative support to the Chief of Tolls.
• Create official agency documents and maintain databases.
• Serve as a liaison with the public and clients.

Skills

Data Analysis

Research

Coordination

Communication

Tools

Automated Information Systems

Word Processing Software

Spreadsheet Software

Database Software

Job description

Administrative Specialist III - State of Delaware

Join to apply for the Administrative Specialist III role at State of Delaware.

Summary Statement

The Administrative Specialist III provides direct administrative support to the Chief of Tolls and Toll Plaza Managers to ensure efficient operation of the office and toll plazas. Responsibilities include reviewing and editing all correspondence, handling confidential matters, scheduling meetings, managing calendars, creating and maintaining documents, organizational charts, personnel changes, managing employee badge system, assisting with vendor invoices, ordering supplies, and performing light timekeeping duties.

Essential Functions

These are core functions common to all positions in this series. Incumbents may perform similar duties not specifically listed here:

• Apply agency laws, rules, regulations, policies, and procedures in managing agency information.
• Create official agency documents, maintain databases using software like Access, and prepare reports and presentations.
• Serve as a liaison with the public, clients, and staff to exchange information and explain services and policies.
• Coordinate operational functions effectively.
• Establish tracking systems and follow up to resolve matters.
• Draft and organize technical and administrative materials for public or departmental use.
• Analyze operational practices and recommend improvements.
• Maintain data and filing systems for accurate documentation.
• May supervise lower-level employees.

Job Requirements

Applicants must demonstrate competence in:

• Two years in coordinating administrative support, tracking workflows, and providing guidance.
• Two years in research, data analysis, and report preparation.
• One year in using automated information systems.
• One year in using computer software for word processing, spreadsheets, or databases.

Conditions of Hire

• Pre-employment drug testing and criminal background check are required.
• Legally authorized to work in the U.S.; E-Verify participation.

Benefits

Visit https://dhr.delaware.gov/benefits/ for details.

Selection Process

Applications are evaluated based on education, training, and experience. Ensure all information is complete and accurate.

Accommodations

Accommodations are available for applicants with disabilities. Contact details provided for assistance.

The State of Delaware is an Equal Opportunity employer committed to diversity.