Private Bank Administrative Assistant III

Bank of America; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading financial institution seeks a Private Bank Administrative Assistant III to provide confidential support to executives. The role involves managing calendars, organizing travel, and ensuring effective communication within the team. Candidates should have strong organizational and communication skills, with a minimum of 3 years of experience in a financial setting. This position offers opportunities for professional growth and a commitment to diversity and inclusion.

Qualifications

• Minimum of 3 years of administrative experience with a financial institution.
• Exceptional communication skills with internal teams and executives.
• Strong analytical and organizational skills.

Responsibilities

• Provides diverse and confidential administrative support.
• Manages calendar for multiple executives and resolves conflicts.
• Handles travel arrangements and prepares meeting documents.

Skills

Communication

Organizational Skills

Analytical Skills

Tools

Outlook

Word

Excel

PowerPoint

OneNote

WebEx

SharePoint

Job description

Private Bank Administrative Assistant III

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day.

One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We’re devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being.

Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization.

Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference. Join us!

Job Description:

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

Responsibilities:

• Communicates with executives and line management to gather and convey relevant information

• Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment

• Proactively manages the calendar of multiple executives, effectively resolving conflicts that arise in a professional manner

• Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments

• Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills

• Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems

Qualifications:

Minimum of 3 years of administrative experience with a financial institution supporting executive level management, preferably in the high net-worth space.

Exceptional communication skills, both verbal and written, with the ability to build relationships and effectively communicate with internal teams and executive level management to gather and convey relevant information.

Strong analytical and organizational skills with the ability to appropriately prioritize while maintaining a high level of client service and attention to detail.

Must use considerable tact, diplomacy and judgment with confidential information.

Proficiency in key applications including Outlook, Word, Excel, PowerPoint, OneNote, WebEx and SharePoint

Bank of America is committed to ensuring that our online application process provides an equal employment opportunity to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to submit an application, please contact us by calling 1.877.760.2076. This is a dedicated line designed exclusively to assist job seekers whose disability prevents them from being able to apply online. Only messages left for this purpose will be considered. A response to your request may take up to two business days.

Please note: Messages left for other purposes such as following up on an application or non-disability related technical issues, will not receive a response.